LOGISTICS MANAGER

Position status:  Full-time 
Location: Ad Dahi – Al Hudaidah (The project is located in the government Hodaidah operating within the surrounding districts). 
Contract duration:  1 Year contract with 6 months probation period. 
    
Doctors Without Borders / Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

Main Purpose

Planning, coordinating and monitoring all logistics related activities in the project or capital and providing support to medical assistance activities, according to MSF protocols and standards in order to ensure an optimal running of the project

Accountabilities

• Assisting the Logistics team leader in the definition and follow-up of logistics activities in the project, in conjunction with other medical project managers in order to identify and give a response to the needs of the targeted population
• Ensuring and monitoring the implementation of logistics/technical activities in the project including the following:  
• Logistics: (construction, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, installation and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions)
• WHS: implementation of water, health and sanitation activities
• Supply: implementation and maintenance of an appropriate supply chain for the project
• Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.).
• Participating in the planning and implementation, together with the Logistics team leader, the Project Coordinator and the HR Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the logistics staff in the project / capital in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities.
• Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about use of communication tools (handsets, HF/VHF, etc.).
• Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of rules and reporting to the Project Coordinator any problem that may arise. For this purpose, the Project Logistics Manager will have to create an appropriate environment.
• Participating in monthly reports according to guidelines 

MSF Section/Context Specific Accountabilities

1. ICT & Communications

• Act as project ICT focal point, ensuring first-line ICT support and coordination with Mission IS Officer.
• Ensure all ICT assets are registered in Track My Stuff and scanned quarterly.
• Organize ICT briefings for new staff (LHS, IMS) and ensure proper use of equipment.
• Monitor and follow up on phone credit and internet recharges in coordination with the IS Officer.
• Ensure communication tools and ICT security procedures are known and applied.

2. Asset Management

• Ensure all project assets (including pharmacy and stock) are properly recorded, tracked, and inventoried.
• Oversee quarterly asset scanning and follow up on discrepancies.
• Ensure asset insurance, contracts, and administrative logistics documentation are in place.

3. Construction & Rehabilitation

• Provide technical and logistical input to construction/rehabilitation projects from initiation to completion.
• Collaborate closely with Construction Supervisor to monitor progress, quality, and timelines.
• Coordinate technicians (WASH, electricians, etc.) supporting construction activities.
• Ensure deconfliction measures for hospital buildings are applied and renewed as required.

4. WASH & Infrastructure

• Supervise water, sanitation, waste management, and hygiene infrastructures across project sites.
• Coordinate WASH technicians and ensure quality implementation and maintenance.
• Ensure WASH standards and preventive maintenance plans are implemented.

5. Energy & Equipment Maintenance

• Ensure energy systems (generators, solar, electrical installations) are functional and maintained.
• Supervise preventive maintenance plans for generators, biomedical, ICT, and other equipment.
• Follow up on recommendations from mission technical specialists (Energy, WASH, Biomed, Fleet, IS).

6. Fleet & Transport Management

• Manage the motorized fleet and ensure fuel management systems are in place.
• Ensure vehicle maintenance, documentation, and safety standards are respected.
• Oversee transport of goods and staff in line with MSF policies.

7. Facilities & Guest House Management

• Oversee logistics activities related to offices, guest houses, hospital, ITFC, Pharmacy and PHCCs.
• Ensure maintenance, safety, and functionality of all facilities.

8. Team Management & HR

• Manage, supervise, train, and support logistics staff under direct responsibility.
• Coordinate the work of General Logistics Supervisors, WASH supervisor, Electrician, and Biomed technician.
• Support staff capacity building and performance monitoring.
• Cover the LTL role when required and ensure proper handover and reporting.

9. Planning, Reporting & Support

• Prepare and monitor monthly logistics expense forecasts, especially hospital-related costs.
• Develop logistics action plans and follow up on implementation.
• Support Log Supervisor in organizing job requests, work plans, and reporting.
• Assist LTL in defining and implementing logistics strategies aligned with project needs.

Requirements

Education: Essential bachelor’s degree (preferably engineer).

Experience    

• At least 2 years work experience in the same capacity in logistics, supply chain or facilities management.
• Experience with MSF or other INGO is an asset. 
• Strong Management and organizational capacities.
• Essential thorough understanding of logistics issues in developing countries (e.g. communications, energy, building maintenance) and management of a multi-skilled and diverse team.

Languages:  Mission language essential; local language desirable.

Knowledge: Computer literacy

Competencies    

• People Management and Development L2
• Commitment to MSF Principles L2
• Behavioural Flexibility L3
• Results and Quality Orientation L3
• Teamwork and Cooperation L3