Preliminary job information

• Job Title: FINANCE OFFICER -SAN
• Country and Base of posting: YEMEN – SANA’A
• Reports hierarchically to: DEPUTY FINANCE COORDINATOR 
• POSITION CATEGORY: CREATION (NEW)
• CONTRACT DURATION: 6 MONTHS UP TO JUNE 2026 (RENEWAL OF THE CONTRACT SUBJECT TO PERFORMANCE AND FUNDING AVAILABILITY)
• ANNOUNCING DATE: NOVEMBER 17TH , 2025
• ANNOUNCEMENT CLOSING DATE: DECEMBER 1ST , 2025
• WORK STARTING DATE: ASAP

General information on the mission

PU-AMI’s Context & strategy:

Première Urgence - Aide Médicale Internationale (PU-AMI) is an international, non-profit, non-political, and non-religious humanitarian organization which aims to provide rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity. PU-AMI provides assistance to more than 6 million people throughout 24 countries, with more than 2,500 staff worldwide. PU-AMI adopts an integrated approach, to identify and understand the full array of the needs of the people affected by crises. This innovative approach is at the core of every PU-AMI-supported projects, to better target and prioritize actions, stabilize and improve the situation of the most vulnerable groups. It allows the teams to take all aspects of a problem into account, to come up with an efficient combination of solutions, which will have a powerful and long-lasting impact on the affected populations. In this respect, the organization runs worldwide around 190 projects a year, most of which are focused on Health, Nutrition, Food Security, Water, Sanitation and Hygiene, Psychosocial Support, Education and Protection activities. PU-AMI is participating actively in clusters and sub-clusters (health; nutrition ; food security and livelihoods; WaSH) and works closely with relevant government departments.

Overall objective

The Finance Officer-Sana'a works in close collaboration with the Deputy Finance Coordinator in sound Financial and Accounting Management of the Yemen mission in compliance with the procedures of PU-AMI and donors. Consolidating the accountancy in SAGA, after careful review of each base accounting bundle, make ready for final review by the deputy finance coordinator.

Specific Goals and Related Activities

ENSURE THE ACCOUNTANCY OF THE YEMEN MISSION

• Responsible for consolidating the accountancy in SAGA, after careful review of each base accounting bundle.
• Verify and compare all cash inventories, bank reconciliation, and ENSURE all balances match the cash book, bank statement, and SAGA balance.
• Responsible for the monthly closing under the supervision of DFC/CAF.
• Responsible for supervising and checking coordination and bases cashbooks: daily writings of transactions according to FFU and Purchase Files, monthly closure and integration in Saga.
• Responsible for checking daily payments, the follow-up of invoices and the management of advances in respect of PU-AMI financial procedures.
• Ensure compliance with procedures for undertaking expenditure commitments and PARTICIPATE in the process of endorsing purchase orders.
• Responsible for Sana’s cash boxes, petty cash and the cash flow in the mission (bank transfers, cash withdrawal, cash count and bank reconciliation) in the absence of the finance supervisor, in collaboration with the Finance and Administrative Coordinator.
• Responsible for any discrepancies in the cashbook or cashbox in the absence of the finance supervisor and should report it to the DFC. Perform a cash count every week at least to avoid discrepancies.
• Ensure the collection of information and payment of payroll.
• Suggest changes or improvements to increase accuracy, efficiency and cost optimisation of the service.
• Collaborate in bank account management and maintain good relationships with bank authorities.
• Participate in the checking and reviewing of the monthly accounting of the mission.
• Participate in the management, training and capacity building of the Finance supervisor and DELEGATE some of her/his tasks in a collaborative way.
• Prepare monthly cash requests of the Coordination office and integrate from the bases.
• Responsible for updating the coordination of committed expenses.
• Responsible for allocating the yearly health insurance payment.
• Participate in preparing the Sub agreements budget for the authorities.

ENSURE PROPER ARCHIVING OF DOCUMENTS

• Supervise the proper filing system of accountancy (papers & electronic) and ENSURE its proper archiving with the help of the Finance supervisor.
• Organise the preparation of internal or external audits and Tax Declaration under the supervision of the Deputy Finance Coordinator, in collaboration with the HR department if needed.
• Ensure efficient flow of information to the DFC/CAF, and, if necessary, to all departments within Coordination.
• PARTICIPATE IN FINANCIAL & BUDGETARY MANAGEMENT OF THE MISSION
• Develop, control and monitor the implementation of tools and procedures and PROVIDE the necessary support to perform the service.
• Participate in the monthly Financial Follow-Up (FFU) update: Saga extract, committed expenses, Allocation Table, TS-WD, etc.
• Participate in the consolidation of the monthly Cash Request to HQ.
• In General
• REMAIN flexible and PERFORM other duties as required by the DFC/CAF for the good performance of the mission.

Team Management

• Indirect management:  Finance Supervisor

Required Personal Competencies : 

• Strong interpersonal and communication skills
• High level of integrity, confidentiality, and  trustworthiness
• Attention to detail and organizational skills
• Ability to handle pressure and meet deadlines
• Flexibility and adaptability in a fast-paced environment
• Proactive, solution-oriented attitude
• Team spirit with the ability to work collaboratively and independently
• Empathy and ability to interact respectfully with staff of diverse backgrounds
• Strong sense of accountability and service-oriented mindset