Médecins Sans Frontières (MSF) is an international, independent, non-profit medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, pandemics, natural disasters, and exclusion from healthcare. MSF started working in Yemen since 1986 and have been present in the country continuously since 2007. Today, MSF works in 23 hospitals across the country, and provides support to more than 17 health facilities across 13 governorates, in line with our principles of independence, impartiality and neutrality. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières Belgium in Yemen mission is looking for Yemeni nationals to recruit for the Fleet Manager position:

Location: Coordination Office 
Contract Duration – 1 year renewable 
Contract type: Fixed – Term 
Reporting to: Mission Technical Referent

MAIN PURPOSE

Planning, coordinating and monitoring all logistics activities in the project related to fleet and motorized equipment management, both in the capital and the field, according to MSF standards and protocols in order to have the vehicles and equipment in optimal running conditions.

Accountabilities

• In collaboration with the LogCo / Technical LogCo, planning, establishing and reviewing the fleet and motorized equipment management in the mission/project including its annual budget, in order to identify and  prioritize operational needs and objectives of the mission.
• Monitoring and ensuring the implementation of the fleet and motorized equipment management activities in the mission ensuring compliance to MSF standards, protocols and procedures This includes the following:  
  • Implementing the specific procedures to ensure and to monitor that the vehicles and other motorised equipment (generators, pumps, etc.) inventory, documentation and first aid kit are inspected on a monthly basis by the responsible driver; that maintenance services (A, B, or C) are done on time and fully recorded in the vehicle logbook and to rationalize the use of fuel and other consumable items.
  • Carrying out technical evaluations of all the hired vehicles, engines and transport companies, drawing up the necessary documents (contracts, etc.) in order to ensure the transportation services between the capital and the field.
  • Drawing up, in collaboration with the LogCo or Technical LogCo, an annual order for spare parts, and identify potential local providers (for spare parts, fuel and lubricants) in order to efficiently ensure maintenance activities of the fleet and motorised equipment. Together with the Supply Manager, organizing the storage of spare parts as well as the supply processes in order to ensure a quick lead time.
• In collaboration with the LogCo / Technical LogCo and the HRCo, participating in the planning and implementation of  HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities pertaining to his area.
• Ensuring technical support and providing coaching and training to all drivers to ensure they adhere to all MSF driving rules and regulations, take good care of their vehicles, prevent damage, perform routine maintenance activities and fill in the vehicle logbook with all relevant information. Providing supervisor advice on vehicle insurance in the mission in order to find the most efficient coverage.
• Participating in monthly reports according to guidelines (SitRep, Logistics Statistical Report, etc.).
• Performing delegated tasks according to his her speciality and as specified in his/her job description.

MSF Section/Context Specifics

• Coordinating and supervising the associated resources (drivers) external outsources services at Toyota, Hyundai or other pre-identified and validated workshops for conducting the services or and special repairs needed for all the mission cars and generators including the overall fleet management responsibilities to ensure adequate service in terms of organizing availability of drivers, vehicles to drive, duty rosters and replacements in case of absence, and fuel control and monitoring the fuel consumption for the coordination and projects. Organizing training courses for drivers
• Checking and ensuring that safety procedures are met in vehicles to ensure that transportation is in the best conditions of safety for travelers.
• Supervising the team of drivers and monitoring and evaluating their performance, ensuring compliance with all rules, safety regulations and MSF instructions, as well as the maintenance and service of their assigned vehicles which includes preparing and overseeing the drivers' work schedule, ensuring daily and weekly checks of vehicles and the correct filling in of administration and vehicle logbook.
• Performing monthly checks of the vehicle inventory, documentation by means of binders for each individual car and generator’s and first aid kit together with the responsible driver and conducting a driving test for all new drivers. Performing regular drivers' assessments.
• Reporting any problems with the vehicles (mechanical, accidents...) to the line manager / technical referent as well as preparing monthly reports on services, spare parts, consumption, etc. of each vehicle.
• Being the overall responsible for the management of the stock of consumables for the cars and vehicles, including the forecasting of spareparts, the coordination of editing codes and preparation of the spareparts master list for all the mission fleet.
• Ensuring maintenance on the fleet of vehicles to be in perfect working order and that cars are serviced at the desired time to ensure good use of it and be able to deliver services.
• Support the mission in terms of centralizing all legal registrations of vehicles and access to sensitive areas in collaboration with ops department.
• Coordinate with finance department on any insurance related matters involving vehicles and rented motorized equipment. 
• Direct supervision of the mechanic in Aden and in technical supervision of the mechanics at project level in collaboration with the project log responsible.

Requirements 

Education:

• Essential secondary education and technical diploma or technical university degree, preferably as an engineer.

Experience:

• Minimum of 2 years experience as a driver or desirable as a Head Drivers.

Language: 

• English proficiency level B2.

Competencies:

• People Management and Development 
• Commitment to MSF Participles 
• Behavioural Flexibility 
• Results and Quality Orientation 
• Teamwork and Cooperation