Grants Officer – Sana’a & Aden Office

Location:  Sana’a and Aden Governorates (with regular travel to other sites).
Period: 6 - 12 months, renewable subject to performance.
Duty Station: Life Makers Meeting Place Organization (LMMPO), Aden city–Yemen.
Terms: Full Time Position (8 Eight hours per working day), with field visits to the work sites.
Classification: Grants Management.
Expected Start Date: 15 -12 - 2025
Job Grade: - Third Degree.

Foreword:

LMMPO; 18 years of diligent engagement in Yemeni humanitarian and Development undertaking, is now regarded as one of the leading organizations in humanitarian response and development as well as development of young people's abilities. Investing and benefiting from the abilities and talents of young people constitutes a passion for us, but also is the essence of our mission and focus of our work and it is on top of our goals for which we are working hard to achieve. Thus, we have implemented several successful activities and programs that have had a real favorable impact on young people and the society in general. That success, inevitably, will not be possible without the support of our teams, donors, partners and other stakeholders. 
LMMPO is keen to have a competent candidate to fill the position of Grants Officer - Sana’a & Aden Office.

Purpose/Scope of the Task: -

To support the organization in securing and funding projects by identifying grant opportunities, preparing applications accurately, and ensuring compliance with donor requirements, in addition to Strengthening Relationships with Partners & donors to ensure successful and sustainable project implementation.

Accountabilities & Responsibilities

I. Funding Search

• Grant Prospecting: Proactively monitor and track new funding opportunities from international donors, financing entities, private sector and specialized platforms.
• Compatibility Analysis: Analyze donor requirements and evaluate their alignment with the organization's strategic goals and programmers.
• Executive Summaries: Prepare concise briefs on identified funding opportunities and provide strategic recommendations to Senior Management.
• Database Management: Build and maintain a comprehensive, up-to-date database of current and prospective donors and future funding opportunities.

II. Grants Tracking & Management (Grant Lifecycle)

• Contract Compliance: Oversee the entire grant lifecycle from the contract signing stage through to closure, ensuring strict adherence to all contractual terms and conditions.
• Performance Reporting: Prepare timely progress reports detailing grant status, expenditure levels, activity advancements, and potential challenges.
• Deadline Adherence: Ensure all technical and financial reporting deadlines for every grant are met without exception.
• Audit Coordination: Coordinate internal and external audits, ensuring all required documentation is readily available and organized.
• Documentation & Archiving: Systematically archive all grant documentation (contracts, correspondence, amendments, reports etc.) for easy retrieval.
• Internal Coordination: Coordinate effectively with technical and finance teams to ensure activities are implemented in line with approved plans and budgets.
• Reporting: The Grants Coordinator will be reporting to the Executive Director. 

III. Donor Relations & Engagement

• Relationship Building: Develop and foster positive, professional relationships with donors and international partners.
• Meeting Representation: Participate in donor meetings, prepare comprehensive minutes and follow up on all action points.
• Continuous Communication: Maintain continuous communication with donors regarding inquiries, clarification requests, and contractual amendments.
• Success Reporting: Prepare and submit periodic updates to donors, including success stories and achieved results.
• Strategic Analysis: Analyze donor trends and funding strategies, providing recommendations for future partnership opportunities.
• Representation: Represent the organization at donor events to enhance institutional visibility and funding prospects.

IV. Proposal Development & Quality Assurance

• Contribution to Proposals: Contribute significantly to the preparation of project proposals and budgets in coordination with technical and finance teams.
• Quality Review: Review and vet proposals to ensure they meet donor compliance requirements and maintain high quality standards.
• Planning Support: Assist in developing detailed work plans and project timelines for proposed initiatives.

Qualifications and Skills 

• Bachelor's Degree in Business Administration, Development Studies, International Relations, or a closely related field.
• A minimum of 5 years of progressive experience in grant management, project development, and/or donor relations.
• Strong knowledge of international donor guidelines, funding mechanisms, and application procedures.
• Excellent report and proposal writing skills in both Arabic and English.
• High capacity for organization, time management, and the ability to work effectively under pressure.
• Proficiency in Microsoft Office applications, especially Excel and Word.
• Effective communication and collaboration skills to work within a multidisciplinary team.

Languages:

• Professional fluency in English (both written and spoken) is mandatory.