Position: Health Project Assistant- (2 Positions)
Locations: Sa’adah and Hodeida -Yemen
Reported to: Head of Office, Technical Manager: Health Program Officer/ Health Project Officer

Vacancy Reference Number: 

• For Sadaa : SAD-YE25
• For Hodeida: Hod-Ye25

PURPOSE OF DIVISION:

The Health Department collaborates with country program teams to identify, plan, implement, monitor, and evaluate life-saving and development programs in partnership with local, national, and international organizations.
The main goal of the health department is to save and enhance the lives of the targeted beneficiaries and contribute to reducing morbidity and mortality in the Yemeni community. This is achieved by supporting the Ministry of Health in providing essential primary, secondary, and tertiary health services, as well as other emergency health services. The focus is on prioritizing the most vulnerable groups, in collaboration with international donors, I/NGOs, UN agencies, and other health and nutrition stakeholders.

JOB PURPOSE:

The Health Project Assistant will play an important role in managing various health project interventions and providing technical support to ensure that project goals are met. The assistant will directly supervise health project interventions at the field level, implement action plans, and monitor projects’ activities. He/ She will also be responsible for preparing monthly reports and conducting frequent field visits to ensure the quality of project’s activities. In addition, the assistant will continually assess current health needs and help develop programs to secure funding for new projects from various donors. He/ She will work closely with colleagues across the field office and country team. Moreover, the assistant will coordinate with local authorities and key partners - if assigned by the health project officer - to ensure the smooth implementation of program activities for the IRY projects. 
    
Essential Duties and Responsibilities:

• The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic Relief's values and principles of fairness, humanity, honesty, respect, and fair treatment of his/her colleagues and staff. This includes but not limited to:

Project Management and Implementation

• Oversee health project implementation, ensuring alignment with goals, outcomes, and project indicators.
• Conduct regular field visits to supervise health workers and all health activities in the targeted HFs.
• Compiling the field reports, attendances’ sheets of health workers. 
• Prepare regular reports on activities outcomes, challenges, and successes.
• Providing ongoing support and on job-coaching to health workers to promote their capacity to work in accordance with IMCI, EPI protocols and others.    
• Monitor the availability of medicines and medical supplies in implementation areas.
• Coordinate with stakeholders, including local authorities and health offices, at various levels if assigned by health project officer.
• Assist the health project officer in assessing training needs and coordinating with DHO/GHO/SCMCHA to conduct the training courses for HWs.
• Participate strongly in health assessment and surveys.
• Prepare monthly incentive payments for health workers and share with the health project officer for review before sharing with CO.
• Develop and implement distribution plans for project supplies.
• Document success stories and ensure comprehensive project documentation.
• Actively participate in health sub-cluster meetings and relevant forums if needed.
• Archive all project-related documents and meeting minutes.
• Perform other relevant tasks assigned by the technical manager.

Technical management and Support

• Provide management support for health workers, including monitoring daily attendance.
• Support and coordinate daily activities, submitting reports with documentation.
• Address and resolve field challenges, maintaining open communication with management.
• Prepare and submit monthly action plans. 

PERSON SPECIFICATION

A) EDUCATION/TRAINING 

Required:

• University degree in health, Nursing, or a related field.

Desirable:

• Training in IMC, MSP, EPI or other primary healthcare-related training.

B) EXPERIENCE  

Required:

• Minimum 2 to 3 years of proven experience in health project assistant, planning, implementing, and evaluating health humanitarian programs in an emergency/relief context.
• Proven Experience in working with NGOs preferred INGO.
• Ability to represent, liaise, and negotiate at different levels (national, provincial, and local) with NGOs/INGOs, donors, government, etc.   

Desirable:

• Initiative-taking person able to work without close supervision.
• Proven track experience record of working with Integrated Projects (FSL, WASH, and Nutrition).

C) Competencies 

Knowledge and Skills:

Required:

• Sound knowledge and experience in program coordination or health education.
• Sound knowledge of Ministry of Public Health, national and international protocols and guidelines.
• Flexible and highly motivated; able to handle pressure well, work effectively in diverse environments, and relate with people from different cultural backgrounds.
• Works collaboratively with team members to achieve results.
• Strong Microsoft package skills (MS Word, MS Excel, PowerPoint, Microsoft Teams).

Desirable:

• Working and good knowledge of written and spoken English.
• Excellent interpersonal and representative skills (written, oral, cross-cultural).
• Ability to take initiative where appropriate to handle the difficulties encountered in daily work and conduct work in a professional and wise manner.   
• Excellent verbal/written communication and relationship-building skills.
• Good knowledge of key donor regulations and report writing skills.

Other COMPETENCIES

Core Values (Required):

• Commitment
• Diversity and Inclusion
• Integrity

Core Competencies (Required):

• Communication
• Working with People
• Drive for Results
• Team player and collaboration.

Functional Competencies (Required):

• Planning and organization.

Safeguarding:

• Understanding of and commitment to safeguarding child safety, and protection from sexual abuse and exploitation principles.

PROBLEM-SOLVING (Thinking Environment)

• Ability to deal with a complex situation and solve issues and problems.

CONTACTS/KEY RELATIONSHIPS:

• The employee will work internally with the relevant projects Officers, MEAL, and Support teams based in the Sa’adah/ Hodeida field offices. 
• Regular & open communication on day-to-day tasks with the Health Program/ Project Officers, Head of Offices, and technical team.

 WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED 

• This position is located in Sa’adah/ Hodeida Governorates - Yemen with regular visits to the project sites in the targeted areas. (70% of work time at the field)