Join HALO Trust as an HR and Administrative Officer

ABOUT

The HALO Trust is the world’s largest humanitarian demining organization. HALO is a non-governmental, non-political, non-religious organization headquartered in the UK. HALO’s mission is to protect lives and restore the livelihoods of those affected by conflict. We clear landmines and the explosive debris of war so families, communities and countries can recover. 

• JOB TITLE: HR & Administrative Officer - Aden
• LOCATION: Aden (with frequent travel to HALO locations)
• REPORTING TO: 1RO Programme Coordinator / 2RO Programme Manager

MAIN DESCRIPTION:

The HR & Administrative Officer (HAO) plays a vital role in supporting senior management to ensure the smooth and efficient operation of HR and administrative functions within the program. The HAO will have a broad understanding of program activities and be ready to fill gaps where necessary, ensuring compliance and operational excellence.

Key Responsibilities:  

• Develop and implement HR policies aligned with organizational goals and local regulations
• Maintain accurate physical and digital HR records in compliance with national Labour Law and donor requirements
• Manage end-to-end recruitment processes, ensuring compliance with HALO policies and legislation
• Monitor staff attendance, sickness, and unauthorized absences; report trends to senior management
• Track employee leave balances and report monthly to senior staff
• Translate and communicate HALO policies to staff; ensure new recruits receive proper induction
• Prepare, translate, and follow up on employment contracts and secondment agreements
• Facilitate performance management activities including evaluations and professional development plans
• Document training needs and coordinate relevant capacity-building initiatives
• Oversee staff exit procedures, final payments, and related documentation
• Manage medical insurance, including registration, claims, and reimbursements
• Supervise administrative staff including the cook and cleaner
• Prepare purchase orders for staff needs and manage staff travel, visas, work permits, and residency arrangements

REQUIREMENTS – ESSENTIAL:  

• Bachelor’s degree in HR, Business, or related field
• At least 2 years’ experience in HR and admin roles
• Proficiency in English (spoken and written)
• Strong communication and organizational skills
• Computer literacy (MS Office)
• Ability to work well in a diverse team and manage multiple tasks
• Commitment to HALO’s values and policies

Terms and conditions: General terms, conditions and requirements will be in line with those for HALO national staff and your contract.

Note: We highly encourage qualified female candidates to apply.  

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, sex, religion or belief.
The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. 
The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and well-being of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.