Job Title: MEAL & Data Management Assistant 
Duration: 6 Months
Location : Hadhramout – Al-Shahir 
PROJECT REPORTING TO: Project Officer
Deadline:  19/05/2025

Background

BCHR is a non-profit and non-governmental organization aiming to provide health, nutrition, food security and protection services as a humanitarian response to the escalating socio-economic situation in Yemen since 2015.

Under the supervision of the Project Officer, MEAL and Data Management Assistant will be responsible for Collecting various data for beneficiaries and project activities, Preparing a detailed database of beneficiaries and collaborators, as well as project activities, according to the models approved by the funding agency, Organizing and managing data entry and analysis, Preparing the weekly and monthly report related to BNFs data in cooperation with the project management.
"Under the supervision of the Project Officer and support from MEAL Manager, MEAL and Data Management Assistant  will be responsible for developing proper monitoring and evaluation plans based on the significant indicators of the project, collecting the data on a regular basis, ensuring relevant project activities are tracked, and maintaining monitoring and evaluation systems to measure best the quality, progress, and impacts (results) of all project activities.

Main Duties & Responsibilities (Data Management ): 

General Tasks:

• Ensuring that the data recorded on the data collection forms is entered onto the specific database completely and accurately within time limits
• Compiling, verifying accuracy and sorting the data according to priorities to prepare source data for computer entry. 
• Reviewing the data for deficiencies or errors, correct any incompatibilities if possible and purging files to eliminate duplication of data and check the output
• Identifying any problems with the database and taking appropriate action in discussion with your line manager.
• Adherence to data privacy and security rules and regulations.
• Editing, cleaning, updating, and compiling periodically received data.
• Assisting in the establishment and maintaining project documentation, filing system and archiving
• Appling data program techniques and procedures, generating the reports, storing the completed tasks in designated locations and performing the backup operations.
• Assisting in design, develop and maintain databases.
• Assisting in daily office operations copying, printing, following PRs and other things as requested
• Undertake field trips to project sites as required
• Scanning documents and print files, when needed
• Performing other duties as requested by supervisor.

KEY RESPONSIBILITIES AND DELIVERABLES (MEAL)

To implement, operate, and control the project activities. Specific responsibilities include:

• Monitor the implementation of the project at the local level in close collaboration with the with the local authority’s/ stake holders, & report any delays or issues in the field level. 
• Monitor & review deliveries, storage, transport & distribution at the designated sites & verify.
• Review beneficiary verification and assist with the selection of community volunteers at the field level.
• Monitor & review distribution at the designated sites & verify if the amounts received have been properly recorded, damaged or suspected to be damaged.
• Supervise the efficient distribution at the site & ensure proper distribution of entitlements & verify appropriate are distributed.
• Conduct regular meetings with the community leaders to discuss implementation arrangements, & other relevant issues.
• Ensure and follow up that all reports are accurately prepared and submitted on time.  
• Report periodically to the project officer on relevant events activities, and progress. 
• Participate in team planning of field activities
• Coordinate the cash transfer field activities with other sectors
• Prepare required activity reports after each distribution
• Contribute to the documentation of lessons learned and success stories from implemented activities.
• Regularly provide feedback to the team to ensure responsiveness to changing context and concerns from communities
• Distribute beneficiary feedback hotline cards directly to the beneficiaries.
• Any other tasks as requested by the line management.

Qualifications & Requirements:

• Holding bachelor’s degree in information technology, Business Information System, Information System, statistics, and any other related field.
• A minimum of 1 year’s work experience.
• Flexibility in working with Data Management software.
• Experience of working in a fast-paced office environment.
• Evidence of organizing and servicing meetings.
• Excellent experience in using Microsoft Excel, word, and Outlook.
• Experience in writing the reports. 
• Effective organizational skills.
• Evidence of ability to work co-operatively with others to meet tight deadlines.
• Experience of working with confidential data is desirable.
• experience working in humanitarian work and /or international development, and experience of working on M&E and/or accountability to beneficiaries
• Experience of both qualitative and quantitative data collection, 
• Knowledge and/or experience of working on accountability initiatives
• Excellent verbal/written communication and relationship building skills.
• Computer literacy of using Word, Excel a plus and access.
• Proficiency in the English language.
• Excellent skills in report writing.