MsE / Reporting Assistant

Reference Code: CBPF-YEM-25-S-NGO-37875
Location: Roving - / Marib / Alabr /Al-Rayyan – Al-Jawf
Contract Duration: 9 Months Reports To: Project Manager
Deadline: 2026/03/14

1.    Background
The Foundation is implementing an integrated life-saving response project targeting conflict-affected communities through:

• Protection case management C cash for protection
• Unconditional Cash Transfers (FSAC)
• WASH water trucking, rehabilitation C hygiene promotion

The MCE / Reporting Assistant will support monitoring, documentation, reporting, and data management functions across all sectors.

2.    Job Purpose

To support the implementation of monitoring, evaluation, reporting, and accountability activities by ensuring:

• Accurate data entry and database management
• Proper documentation filing
• Reporting support to technical teams
• Compliance with donor documentation standards
• Support to Post Distribution Monitoring (PDM)

This is a junior-to-mid-level position focused on operational MEAL support rather than strategic oversight.

3.    Key Responsibilities

A.    Data Collection s Entry

• Enter beneficiary registration data accurately into project database.
• Support uploading and cleaning Kobo data.
• Maintain digital and hard-copy beneficiary files.
• Conduct duplication checks.
• Ensure consistency between distribution lists and payment records.
• Create designs, infographics, and templates required for the project.
• Work with the organization’s media officer to manage publications on the organization’s official platforms.

B.    Support to Post Distribution Monitoring (PDM)

• Support organization of PDM field visits.
• Assist in sampling selection.
• Enter PDM survey responses.
• Support basic data tabulation.
• Flag irregularities or inconsistencies to supervisor.

C.    Reporting Support

• Compile weekly activity updates from sector teams.
• Support preparation of:
  • Monthly internal reports
  • Donor narrative inputs
  • Activity summaries
• Maintain reporting templates.
• Archive photos, attendance sheets, and signed beneficiary lists.
• Support indicator tracking sheets.

D.    Documentation s Filing

• Maintain structured project filing system (digital C physical).
• Ensure all activity documents are properly labeled.
• Maintain tracking log of official correspondence.
• Support preparation of documents for donor monitoring visits.

E.    Accountability s CFM Support

• Maintain complaints log under supervision.
• Record hotline feedback.
• Track response timelines.
• Support monthly complaints analysis summary.

F.    Data Quality Assurance

• Perform daily data cleaning checks.
• Verify completeness of forms.
• Conduct basic cross-checks between sectors.
• Support 10% spot-check verification where required.

G.    Support to Field Teams

• Attend selected field activities for documentation.
• Collect attendance sheets and signed verification forms.
• Support beneficiary ID verification during distributions (if requested).

4.    Required Qualifications Education

• Bachelor’s Degree in Statistics, Graphic designs, Business Administration, Development Studies, IT, or related field.

Experience

• Minimum 2–3 years experience in MCE, data entry, or reporting support.
• Experience working with humanitarian projects preferred.
• Experience supporting cash-based programming is an asset.
• Experience using Kobo Toolbox preferred.

Technical Skills

• Strong Microsoft Excel skills (formulas, pivot tables preferred).
• Ability to manage large beneficiary databases.
• Good typing speed and accuracy.
• Basic understanding of indicators and reporting formats.
• Knowledge of data protection principles.

Core Competencies

• High attention to detail.
• Strong organizational skills.
• Ability to meet deadlines.
• Confidentiality and ethical conduct.
• Ability to work under pressure.

Language

• Fluent Arabic (mandatory).
• Good English reading/writing required.

5.    Key Performance Indicators (KPIs)

• 100% accurate data entry.
• Timely submission of weekly reporting summaries.
• Zero major documentation gaps during donor review.
• Complaints log updated within 48 hours.
• Proper archiving of all activity documents.

6.    Working Conditions

• Regular travel to project sites.
• Work under challenging humanitarian conditions.
• Project-based contract ending automatically at project closure. 

7.    Safeguarding s Compliance

All candidates must:

• Sign YARD Code of Conduct.
• Complete protection training.
• Adhere to confidentiality standards.
• Commit to humanitarian principles.