• Job Title: Procurement & Logistics Assistant
• Location: Aden
• Employment Type: Full-time
• Department/Unite : Procurement & Logistics Management
• Application Deadline: 10 November 2026

Role Purpose

Ruya Energy Company is a subsidiary of the Hayel Saeed Anam Group (HSA), specializing in the implementation of solar energy projects. The company is currently seeking to recruit a qualified candidate for the position of  Procurement & Logistics Assistant
 To support procurement, logistics, shipping, and warehouse coordination activities for Ruya’s projects and operations at the Aden Branch. To work as part of the team and participate in purchase requests, supplier follow-up, price comparisons, shipment tracking, and materials receiving, while ensuring compliance with company procedures, required specifications, delivery schedules, and operational needs.

Scope Of Role

• Reports to: Procurement & Logistics Manager
• Staff reporting to this role: None
• Budget Responsibilities: None

Main tasks and Responsibilities

Procurement and Purchase Requests

• Receive and follow up on purchase requests related to projects and departments at the Aden Branch.
• Review purchase requests and ensure that all required information and specifications are complete before starting the purchasing procedures.
• Request quotations from approved and potential suppliers and collect the quotations.
• Prepare price and commercial offer comparison tables and submit them to the direct supervisor for review and approval.
• Search for suitable suppliers for the required materials, equipment, and services.
• Follow up on the prices and availability of materials and equipment, including solar panels, inverters, batteries, cables, mounting structures, electrical equipment, spare parts, and others.
• Communicate with suppliers and follow up on prices, payment terms, and delivery terms, in coordination with the direct supervisor.
• Prepare and follow up on purchase orders after approval and send them to suppliers.
• Follow up with suppliers on order preparation and ensure the quantities, specifications, and delivery dates.
• Follow up on the status of each purchase request, from the purchase request, quotations, and approval, through the purchase order, until supply and receipt.
• Coordinate with the Finance Department regarding supplier documents and required payments, without being responsible for approving or executing payments.
• Maintain and organize quotations, purchase orders, invoices, and documents related to procurement and shipping, in both paper and electronic formats.

Logistics and Shipping

• Coordinate with shipping companies, their agents, and customs clearance companies to follow up on the company's shipments.
• Follow up on shipments from the preparation and shipping stage until they arrive at Aden Port or warehouses, depending on the shipment destination.
• Follow up on documents related to shipping and customs clearance, including commercial invoices, packing lists, bills of lading, certificates of origin, and other required documents.
• Coordinate with the relevant internal and external parties to provide the documents and information required for shipping and customs clearance.

Receiving and Warehousing

• Coordinate with the warehouse team when materials and equipment arrive in Aden.
• Follow up on the receipt of materials and ensure that the quantities and specifications match the requests, purchase orders, and documents.
• Coordinate with the Projects Department and the warehouse team in case of any shortage, discrepancy, or damage to the received materials.
• Follow up on recording the received materials in the company's approved records and systems.
• Assist in monitoring the stock of materials and equipment in Aden warehouses.
• Follow up on project requirements in coordination with the Projects Department, warehouse team, and Procurement Department.
• Assist in identifying future requirements and submit them to the direct supervisor to take the necessary actions.
• Follow up on materials allocated to projects and ensure their availability at the required time.

Reports

• Continuously update procurement records, shipment records, and the status of purchase orders.
• Prepare periodic reports and updates on the status of procurement and shipments and submit them to the direct supervisor.
• Maintain an updated record of suppliers, contact details, prices, and previous quotations when needed.

Compliance and Authorities

• Comply with the company's procedures and policies related to procurement, approvals, shipping, and customs clearance.
• Maintain the confidentiality of prices, quotations, and commercial information related to the company and suppliers.
• Perform any other tasks related to the nature of the job as assigned by the direct supervisor.

Internal & External Relationship

Internally    

• All employees in the company

Externally    

• Suppliers and Vendors: Maintain strong partnerships, negotiate contracts, and ensure timely and quality deliveries.
• Logistics Providers: Coordinate with transportation and logistics partners to ensure efficient and cost-effective movement of goods.

Position Requirements

Qualifications    

• Bachelors degree in Supply Chain, Engineering, or a related field.

Experience    

• Minimum of 2-3 years of experience in procurement and logistics management, preferably in the solar energy or construction sector.
• Good knowledge of solar energy components and systems.
• Experience in importing and customs clearance within Yemen.

Skills 

Essential Abilities/ Competencies of this job role    

• knowledge of Commercial aspects. 
• Self-development in knowledge and skills.
• Motivative to learn and study more.
• Must possess teamwork spirit, ability to work under minimum supervision.
• Proficient in MS office Package
• Must be proficient in both English & Arabic
• Excellent verbal and written communication skills. Ability to convey complex information clearly and concisely.
• Strong negotiation skills to manage supplier relationships and contract terms effectively.
• High level of accuracy and attention to detail in all aspects of work.
• Ability to manage multiple tasks and prioritize effectively.
• Ability to adapt to changing circumstances and work well under pressure.