Job Vacancy: Operations Coordinator Assistant

We are seeking a highly motivated and detail-oriented Operations Coordinator Assistant to join our team and support the Operations Department in managing daily activities, maintaining workflow efficiency, and ensuring proper coordination across projects.

Location:Sanaa
Employment Type: Full-time

Qualifications:

• Bachelor’s degree in business administration, Project Management, or a related field
• Minimum of 3 years of proven experience in operations, administration, or project coordination
• Fluent in English – both written and spoken
• Proficiency in Microsoft Office, especially Excel, and experience with ERP systems (e.g., FOCUS SYSTEM)
• Strong organizational, analytical, and problem-solving skills
• High level of professionalism, attention to detail, and ability to work under pressure

Key Responsibilities:

• Assist in managing day-to-day operations and communication between departments
• Handle incoming reports from project sites (stock, materials, maintenance, etc.)
• Review material receipts and coordinate with procurement and project managers regarding pending invoices
• Input daily data and transactions into the FOCUS SYSTEM and maintain up- to-date records
• Monitor and reconcile monthly inventory reports and ensure alignment with system records
• Prepare weekly invoices and cash requests in coordination with the project manager
• Support finance team with payments, supplier account reviews, and system corrections
• Prepare monthly reports, vendor account summaries, and assist with budget planning
• Coordinate end-of-year inventory activities and provide support during audits
• Maintain well-organized archives for all financial, procurement, and project documentation
• Assist in preparing offers, proposals, and other operational documents as required

Soft Skills Required:

• Strong time management and multitasking abilities
• Excellent communication and interpersonal skills
• A team-oriented mindset with a proactive approach
• Adaptability and resilience in a fast-paced environment
• Integrity, discretion, and a commitment to quality