Preliminary Job Information

• JOB TITLE: PARTNERSHIP AND GRANTS OFFICER
• COUNTRY AND BASE OF POSTING: Yemen – Sana’a
• REPORTS HIERARCHICALLY TO: Grants Coordinator
• CONTRACT DURATION: 6 months, renewable based on performance and budget availability. 
• ANNOUNCING DATE: 22.04.2026
• ANNOUNCEMENT CLOSING DATE: 05.05.2026
• WORK STARTING DATE: ASAP

PU-AMI: Mission, Reach, and Operations

Première Urgence – Aide Médicale Internationale (PU-AMI) is an international, non-profit, non-political, and non-religious humanitarian organization which aims to provide rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity. PU-AMI provides assistance to more than 6 million people throughout 24 countries, with more than 2,500 staff worldwide. PU-AMI adopts an integrated approach, to identify and understand the full array of the needs of the people affected by crises. This innovative approach is at the core of every PU-AMI-supported project, to better target and prioritize actions, stabilize and improve the situation of the most vulnerable groups. It allows the teams to take all aspects of a problem into account, to come up with an efficient combination of solutions, which will have a powerful and long-lasting impact on the affected populations. In this respect, the organization runs worldwide around 190 projects a year, most of which are focused on Health, Nutrition, Food Security, Water, Sanitation and Hygiene, Psychosocial Support, Education and Protection activities. PU-AMI is participating actively in clusters and sub-clusters (health; nutrition; food security and livelihoods; WaSH) and works closely with relevant government departments.

Scope of Work and Core Responsibilities

Overall Objective

Under the technical supervision and direct line management of the Grant Coordinator, the Grants and Partnership Officer ensure effective management and strengthening of partnerships and grants by supporting the design and implementation of partnership strategies, coordinating contractual and operational follow-up with partners, and ensuring high-quality, compliant reporting and communication in line with donor requirements. 

Key Responsibilities

1.    Partnership Strategy: Support the design and rollout of the partnership and localization strategy, including partner mapping, tools development, and internal alignment.
2.    Partnership Contracting: Coordinate due diligence, draft and manage partnership agreements, and ensure follow-up on partners’ contractual obligations and deliverables.
3.    Partner Coordination & Capacity Building: Contribute to partner coordination, support deliverables validation, and implement capacity-building initiatives to strengthen partner performance.
4.    Grants & Reporting: Ensure timely, high-quality reporting and compliance with donor requirements, including data coordination, report review, and contractual follow-up.
5.    Communication & Compliance: Ensure donor visibility, support communication outputs, and maintain proper documentation and archiving partnership and grant information.

Detailed Tasks / Main Activities

ACCOMPANY THE DESIGN OF THE PARTNERSHIP STRATEGY AND FRAME THE PARTNERSHIP STRATEGY AND TOOLS

• Support the mapping and analysis of potential partners based on programme and operational needs, in coordination with field and programme teams
• Support the participatory processes for defining and updating PUI’s partnership and localization strategy with the Grants and Partnership Coordinator and DCD (such as annual workshop)
• Support the implementation and application of PUI’s partnership framework, SOPs, and related guidance across the mission
• Contribute to the development, testing, and updating of partnership tools, including: Due diligence tools, Partnership agreements templates, Reporting templates and annexes, Capacity assessment tool or Mapping and tracking tools
• Support the development and updating of internal partnership-related procedures, including roles and responsibilities matrices
• Develop training module to accompany partners in reporting and proposal writing
• With the grants and partnership coordinator, contribute and propose internal training and workshops on partnership management and localization
• Ensure proper documentation, archiving, and accessibility of partnership-related tools and resources

TO ENSURE CONTRACTUAL MANAGEMENT OF PARTNERSHIP  

• Under the lead of the Grants and Partnership coordinator, facilitate the integration of partners inputs in proposals and act as a focal point for gathering partner documentation for proposals.
• Coordinate due diligence processes with partners and with PUI’s different department before final validation of the analysis by the grants and partnership coordinator.
• Support the organization of contractual kick-off meetings with partners
• Coordinate the drafting, review, and finalization of partnership agreements (MoUs, sub-grant agreements, annexes)
• Follow up on contractual obligations, reporting deadlines, and partner deliverables using tracking tools (such as GRFU)
• First review of narrative and financial reports 
• Ensure proper documentation, filing, and archiving of all partnership-related information
• Support the integration of partners’ contributions into communication outputs and visibility materials

TO ENSURE PROPER FOLLOW-UP AND CAPACITY BUILDING OF LOCAL PARTNERS

• Support the validation of partner deliverables across relevant departments
• Organize and follow up on coordination meetings with partners and internal departments (programme, MEAL, finance, logistics)
• Support the design, implementation, and follow-up of partner capacity building plans
• Organize or contribute to partnership reviews, coordination mechanisms, and lessons learned exercises
• Flag challenges, risks, and issues related to partnerships to the Grants & Partnerships Coordinator and contribute to their resolution.

TO ENSURE THE PRODUCTION OF ANALYTICAL NARRATIVE REPORTS FOR ONGOING PROJECTS AND SUPPORT IN ENSURING COMPLIANCE WITH DONOR CONTRACTUAL OBLIGATIONS 

• Ensures that the reporting templates used for donors follow official formats
• Contributes to the data collection necessary for the preparation of the reports, in connection with the concerned field teams
• Ensures that financial and narrative reports of the programs are submitted on time.
• Responsible for coordinating answers to donors' questions on the reports submitted.
• Supports the Grants Coordinator to ensuring compliance with donor guidelines and contractual obligations in the formulation of reports and during project implementation, in collaboration with the Deputy Head of Mission for Programs, the Administrative and Financial Coordinator and the Logistics Coordinator.
• Reviews the content and form of the reports and ensures the consistency of the data, spelling, grammar, compliance with the objectives and information on the indicators.
• Supports the Grants Coordinator to ensure the contractual follow-up of ongoing projects (Cost Extension and No Cost Extension Requests)
• Support the Grants coordinator in good archiving of contractual documents 
• Punctual support to the coordination of reporting to authorities 

TO PARTICIPATE IN THE EXTERNAL COMMUNICATION OF THE MISSION

• Ensures that the donor visibility requirements are implemented according to donor’s guidelines
• Produce communication deliverables in coordination with Field team in accordance with donor requirements and communication plan
• Coordinate communication events or external service provision on external communication 
• Centralizes the photos/videos of projects and feeds the photo/video library.
• Contribute with the Grants Coordinator to the mission presentation documents on the base of the mission strategy.
• Support the field team in ensuring good and compliant visibility during project implementation

REPORTING LINES AND MANAGEMENT STRUCTURE

• Directly managed by Grants Coordinator

LANGUAGES

•     Strong command in writing and editing documents in English and Arabic    

SOFTWARE    

• Strong computer skills essential, including ability to operate Microsoft Word, Excel, database management software, statistical packages, GIS.     

Interpersonal and Behavioral Competencies

Personal Skills and Competencies

• Strong interpersonal skills, including diplomacy and the ability to build effective working relationships with diverse teams.
• Proven analytical and problem-solving abilities, with the capacity to plan, organize, and supervise team activities effectively.
• Experience working in humanitarian crisis contexts and understanding of challenges associated with emergency response.
• Ability to work under pressure and adapt to stressful or rapidly changing environments.
• Excellent communication skills, both verbal and written.
• Proficient in English (spoken, written, and reading comprehension).

Behavioral Competencies and Attributes

• Strong interpersonal and communication skills, with the ability to foster positive and professional relationships.
• High level of integrity, confidentiality, and trustworthiness in handling sensitive information and decision-making.
• Excellent attention to detail and strong organizational skills.
• Ability to work effectively under pressure, manage competing priorities, and meet tight deadlines.
• Flexibility and adaptability in dynamic and fast-paced environments.
• Proactive and solution-oriented approach to problem-solving.
• Strong team spirit with the ability to work both collaboratively and independently.
• Demonstrated empathy and cultural sensitivity when interacting with individuals from diverse backgrounds.
• Strong sense of accountability and commitment to providing high-quality, service-oriented support.