Short Vacancy Notice
Open to Internal and External Candidates

Position Details

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Programme Support Coordinator and the direct supervision of the Programme Support Officer, the Programme Support Associate will provide administrative and programme support to project components implemented by the IOM mission in Yemen.

Responsibilities

1. Support the organization’s project development activities by collecting inputs and assisting in drafting and reviewing sections of project funding submissions/proposals and appeals.

2. Collect data and inputs on programme implementation and indicators to support the preparation of donor reports and other updates.

3. Assist with informal translation of documents and reports from Arabic to English and vice versa as required.

4. Keep accurate and pertinent records of all correspondence, reporting deadlines and other files and administrative information.

5. Draft reporting templates and assist with their use.

6. Follow up with field teams to collect inputs for success stories.

7. Provide administrative support to the unit as required, including updating and processing information and tasks through internal software (PRIMA, WAVE).

8. Perform any other tasks as required.

Required Qualifications and Experience

Education

• High school diploma with five years of relevant professional experience; or
• Bachelor’s degree (B.Sc.) in social science, business administration or other relevant discipline from an accredited academic institution and three years of relevant professional experience.

Accredited Universities are those listed in the World Higher Education Database (WHED) Portal

Experience

• Experience in reporting and contracts drafting.
• Knowledge of different reporting and contracts templates.
• Professional experience with UN agencies or other international organizations would be an asset.

Skills

• Good level of IT literacy (MS Word & Excel).

Languages

For this position, fluency in English and Arabic is required (oral and written).

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioral indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

• Internals of the Organization and NMS candidates will be considered as first-tier candidates.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
• For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies, IOM Careers and Job Vacancies | International Organization for Migration

As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.

Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.