Polish Humanitarian Action (PAH) is looking for a Programmes Manager (national position, based in Aden):

Position: Programmes Manager
Location: Aden, with travels across Yemen.
Contract details: Permanent
Duration: A full time position with a probationary period of 3 months
Starting date: ASAP

About PAH 

Polish Humanitarian Action (PAH) is a non-governmental organization. For over 25 years, we have been providing relief in emergencies worldwide. We also run missions in several countries in crisis. Our interventions – of both humanitarian and development character – have been carried out in 48 countries so far. We concentrate on ensuring sustainable and stable development of regions suffering the consequences of war and/or natural disasters. We possess long-standing expertise in Water, Sanitation and Hygiene (WASH), but also implement projects in Food Security and Livelihoods (FSL), psychosocial support (PSS), as well as Primary Health, Nutrition and Education. For more information, please refer to www.pah.org.pl.

About PAH Yemen Mission 

PAH Yemen Mission has been officially established in July 2019 and currently provides humanitarian assistance in WASH, Health, Education in Emergencies, CCCM and Protection for most vulnerable communities affected by conflict in Ad Dhale, Abyan, Marib and Aden governorates.

Position reports to: Country Director 

Responsibilities: 

1-    Programme Strategy & Development:

• In cooperation with the Country Director and with the support of HQ Head of Programmes, develops a long-term strategy for programmes on the mission, operationalizes it and leads its implementation.
• Contributes to the Country Office's strategy, creates / revises programme strategy in a collaborative manner: gathers inputs, assesses and analyses; presents the findings to CD/HQ and GHoP;
• Develops the projects with national partner, including participation in needs assessments at the field level, verification of needs, and designing project ideas, based on PAH's PCM standards, finalized jointly with CD/HQ and Global Programmes.
• Monitors the implementation of projects by implementing partners (IPs) to ensure coherence with the project’s workplan, humanitarian standards, and relevant sectoral guidelines, through regular field visits and spotchecks.
• Leads programme meetings with IPs.
• Identifies sources for programme funding chosen in accordance with strategic goals and applies for these in consortiums with other INGOs, Local NGOs, leads project proposal/concept note development, based on PAH's PCM guidelines.
• Initiates and leads the conduct of assessments with IPs for new projects, as well as rapid response to new humanitarian situations, if resources allow.
• Takes part or takes the lead in the planning and kick-off of new projects and other project meetings according to PAH project cycle management guidelines.
• Responsible for the program country strategy and ensures activites follows the PAH Program Framework, the PAH Yemen Strategic Plan and PAH global policies and procedures, donor contract and agreement obligations.

2-    Programme Quality Assurance:

• Defines the common approach and standards across PAH programme(s) and monitors their coherent application.
• Fosters synergies between programme areas where possible (integrated approach), supports the integration of cross-cutting issues throughout all humanitarian initiatives and ensures adherence to Sphere standards or any other international standards when relevant, including conducting relevant training to the implementing partners, as needed.
• Regularly initiates revision of implemented project documentation, analyses gaps, in cooperation with programme/project and HQ MEAL team, develops necessary tools; shares them across programmes.
• Gathers / Documents programme lessons learned and best practices for dissemination within PAH, to donors and to other stakeholders, when relevant, in order to ensure synergetic programming and cross-programme collaboration in PAH.
• Leads creation of a coherent visibility strategy for PAH programme and monitors its implementation.
• Engages in policy building related to programmes in the country on behalf of PAH.
• Ensures the respect of humanitarian principles in PAH programmes.

3-    Programme Implementation & Coordination:

• Controls the timely and effective implementation of projects as well as the use of budget and other resources, enabling synergies within and across programmes.
• Ensures projects in the Country Office are implemented in line with PAH project cycle management guidelines.
• Sets up planning tools for projects to be able to monitor overall  implementation of strategy and projects (deadlines, budgets, reports on indicators and activities).
• Responsible for coordinating reporting with the partners (monitoring reports, interim reports, final reports, other as needed), as well as regular project reviews, which are submitted to HQ for revisions. Responsible for overviewing regular reporting in PAH's Programme Management Tool (as per PAH's PCM standards).
• Manages the common part of the programme budget (programme related salaries, programme training, bigger programme purchases).
• Manages programme related information (unification of tools, creation of databases etc.)
• Together with other departments analyses costs and searches for ways of cost optimization.
• Ensures regular reporting is done within Yemen's coordination mechanism (clusters, OCHA, etc.).
• Reports regularly to CD / HQ HoP on an agreed format.

4-    Representation:

• Represents PAH in front of stakeholders.
• Resposible for participating in various cluster group and other coordination forum meetings, ensuring PAH's visibility.
• Participates in meetings with humanitarian stakeholders, donors and prospective donors; potential and current partners, delegates or actively particpates in cluster meetings and WG meetings, if needed; establishes new WGs.

5-    Cooperation:

• Cooperates with other departments on the mission.
• Takes part in regular meetings with HQ relevant representatives.

6-    Other:

• Fullfils other duties assigned by direct supervisor(s)

Knowledge and skill requirements:

• At least 5-7 years in humanitarian programming, complex humanitarian and development emergencies.
• At least 2-3 years as Programme Manager, and 2 years Project Coordinator and/or Programme Coordinator in a humanitarian context.
• At least 3 years of experience in staff management and development.
• Preferably Master's degree, optionally Bachelor's degree supported with sufficient work experience.
• Preferably humanitarian or development related field; social science, engineering, management within humanitarian and development setting.
• Trainings in the humanitarian field will be an asset, especially related to humanitarian programming related to sectors: WASH, Shelter NFI, Protection, FSL.
• Team management, communication and training skills, strategic thinking and analytical skills, negotiating skills, handling insecure environments.
• Familiarity with International humanitarian operations, coordination structures, and the mandates of donors and other NGOs.
• High level of cross-cultural awareness and cultural sensitivity, enabling effective engagement with diverse communities, partners, and stakeholders
• Strong ability to build trust with, lead, and motivate local staff while fostering a positive and inclusive working environment.
• Strong ability to prepare high-quality reports for management and donors, ensuring accuracy, clarity, and compliance with reporting requirements.
• Sound judgment and decision-making ability, with the capacity to analyze risks, balance priorities, and take timely decisions in rapidly changing humanitarian contexts
• Maintains a high standard of reliability and integrity, with a clear commitment to accountability and the effective discharge of duties.
• Ability to effectively present information and respond appropriately to questions from senior managers in the field and head office, counterparts and government.
• Fluency in English and Arabic (written and spoken).