Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters, and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation.

“MSF promotes the inclusion of women and people with disabilities. MSF does not charge fees or accept any money during the entire recruitment process.”

MSF Spain is advertising for the following position: Project coordinator assistant.

Requirements for the position

• Education: Desirable, university degree.
• Experience: Desirable : minimum two years previous experience in similar jobs in the field of humanitarian aid with MSF or other NGOs
• Languages: Essential: English and Arabic
• Other: Essential: computer literacy (word, excel)

Description

• Place of work:  Mother and Child Hospital, Al-Qanawis District, Hodeidah Governorate, Republic of Yemen
• Level: 6
• Duration: One year fixed term contract with possibility of extension subjected to a probationary period according to the Yemeni Labour Law.
• Others:  Salary: Based on the organization scale

Main objectives    

Provide support to the Project Coordinator in the administrative part of coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, providing translations and interpreting in order to ensure the smooth running of the project.

Main responsibilities and tasks    

• Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analysing contextual information, through a sound knowledge of counterparts, in different administrations in order to improve decision making processes.
• File and update field contacts and correspondence (with other NGOs, UN agencies, local authorities, media, etc) in order to ensure information sources accuracy and its availability on regular basis.
• Assist the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows
• Assist the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities) in order to improve awareness and public opinion adhesion.
• Ensures the continuity of relations with local actors and keeps updated the list of contacts.
• Organize advocacy contacts and appointments for the Project Coordinator with local authorities and partners to ensure the continuity of relations with local actors and involved counterparts.
• Execute clerk-related activities as well as prepare and conduct briefings on the project context to new employees in order to facilitate their integration onboard and within the project environment.
• Translate documents and act as an interpreter when needed
• Check and monitor the security prior to movements (for referrals and/or other projects/capital) and inform the PC
• Context follow up for Al Qanawis, Hudaydah governorate and other governorates for the smooth medico-operations implementation in the hospital
• Coordinate and support the PC in meetings with the MoH, local and governorate authorities
• Monitor protection-related issues for the IDPs and host community and report to PC, while including in the WER (weekly events register)