Project Coordinator Support

Médecins Sans Frontières (MSF) is an international, independent, non-profit medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, pandemics, natural disasters and exclusion from healthcare. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières Belgium mission in Yemen is recruiting 1 PROJECT COORDINATOR SUPPORT. Other suitable candidates may be considered for inclusion in a pool of casual workers.

• Location: Aden base (office), PHCCs and outreach activities in Aden and Lahj governorates, with possible mobility to other project locations, depending on operational needs and applicable policies
• Contract duration: Six (6) months, with the possibility of extension
• Contract type: Fixed-Term contract
• Reporting to: Project Coordinator

Main Purpose:

Providing support to the Project Coordinator in the security management and the coordination tasks, ensuring a smooth relation with local and national authorities and contributing to the context analysis and follow-up according to MSF protocols, standards and procedures in order to ensure the smooth running of the project

Accountabilities:

• Representing MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging. Assisting in safeguarding and promoting MSF’s image externally
• Monitoring, analysing and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts to improve understanding and decision-making processes. Maintaining the security database and providing a biweekly context analysis based on recent incidents and developments
• Assisting in exploratory missions and assessments as needed and participating in the development of security plans
• Assisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook.
• Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, etc.) and filing and updating field contacts and correspondence to ensure information sources accuracy and their availability on regular basis. Organizing advocacy contacts and appointments for the Project Coordinator. Translating and reviewing documents and acting as an interpreter when needed. Assisting the Project Coordinator in the drafting of correspondence with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) to ensure fluent and accurate communication flows.
• Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) to facilitate their integration within the project environment. Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator.
• Being contactable by phone and available to support the Project Coordinator on important context, security and operational issues outside regular working hours, when required and in accordance with applicable MSF policies.
• Performing assigned additional responsibilities or tasks as required by the Project Coordinator

Education & Experience

• University degree, preferably in the field of Social Sciences (Political Sciences, International Public Law, Anthropology, Economics, etc.)
• Essential: Experience in and exposure to working in a complicated political, security and humanitarian environment
• Essential: Experience in data collection, reporting and analysis
• Essential: 2 years previous experience in similar jobs with MSF
• Desirable: Previous experience in coordination, team supervision or management

Languages

• English language proficiency: Minimum B1+ level