Job Title: Project Officer
Reporting to: Project Manager 
Place: Aden
Deadline: 28 Oct  2025

About Afaq Shababia Foundation (ASF)

ASF is a registered national NGO with the Ministry of Social Affairs and Labor No. 271. Our mission is to contribute to Local Communities development by implementing programs and building effective partnerships in accordance with best institutional practices. ASF started its work in Yemen in 2013 and has been implementing projects in 4 sectors, namely Capacity-building, peacebuilding with good governance, Economic Empowerment, and Protection.

Purpose of the Job

The main purpose of the Project Officer position role is to provide direct support to the Project Manager in the successful implementation, monitoring, and coordination of the project activities related to CSOs Capacity Building, which mainly includes meetings, workshops, Studies, advocacy, Coordination, Public sector Partnerships, Training, and policy reviews, ensuring that the project activities and objectives are achieved efficiently and effectively.

Duties and Responsibilities

ASF is looking for an efficient and qualified person to fill the position to carry out the following Tasks and Responsibilities:

• Develop, implement, and monitor project activities within the approved budget and timelines through meetings, field visits, and any other necessary coordination.
• Participate in regular project meetings to review progress and address challenges.
• Establish and maintain a systematic reporting mechanism (daily, weekly, monthly, quarterly, and annual reports), using ASF, Donor Forms, and other communication tools.
• Monitor, evaluate, and report on program performance and results of the projects through field visits.
• Build and maintain relationships with government authorities, local organizations, and other partners.
• Manage the field team and implement the projects efficiently.
• Ensure timely preparation and submission of all required reports.
• Provide technical and administrative support to ensure effective project management.
• Collaborate with other departments (finance, logistics) to ensure smooth implementation of the program.
• Perform any other duties assigned by the Project Manager.

Required Profile and Experience

.1.    Education:

• Education: University degree in social sciences, development studies, management, or a related field.

.2.    Professional Experience:

• Experience: Minimum 3 years of relevant professional experience in program/project management, preferably in humanitarian or development settings.
• Language: Fluency in English (oral and written) and Arabic
• Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint) and Google Drive (Documents, Spreadsheets, Slides); familiarity with project management tools (Trello) and reporting systems.

.3.    Competency

• Professionalism: Strong understanding of project cycle management, monitoring & evaluation, and donor compliance. 
• Communication: Excellent oral and written communication skills; ability to present information clearly in English and Arabic.
• Planning & Organizing: Strong organizational skills, ability to set priorities, plan, manage tasks, and coordinate activities. 
• Teamwork: Ability to work collaboratively with colleagues, partners, and stakeholders.
• Problem-Solving: Ability to identify issues and provide effective solutions under pressure to achieve goals.

.4.    Duration and Location

Contract Duration: Annual Contract, Subject to confirmation after a three-month probationary period.
Duty Station: Aden

5.    Reporting and Supervision

The Project Officer will report directly to the Project Manager and work in close coordination with the Finance and Logistics Officer.