Open to Internal and External Candidates

Position: Supply Chain Assistant
Organizational Unit: Supply Chain Unit
Duty Station: Yemen, Aden
IOM Classification: G3
Type of Appointment: Special Short-Term (SST) Graded Contract, 6 Months (With a possibility of renewal up to 9 months)
SVN No.: SVN2026. 19522
Estimated Start Date: As soon as possible
Closing Date: Tuesday, 17th March 2026

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates..
Under the overall supervision of the Head of Resources Management (HRM) and direct supervision of the Supply Chain Officer, the incumbent will be responsible for carrying out procurement and logistics functions in accordance with IOM’s procurement regulations, rules and procedures.

Responsibilities:

1.    Carry out clerical tasks to support the smooth running of activities in the Unit.
2.    Draft routine correspondence, reports, presentations, and other documentation.
3.    Maintain files, databases and tracking tools of the unit.
4.    Monitor stock level of consumables, supplies, and other materials needed by the office and alert on the need to restock.
5.    Conduct outdoor activities for checking prices, making small purchases, collecting and delivering documents and other goods.
6.    Support the coordination of transportation needs and drivers’ movements; verify all logbooks are properly maintained and monitor fuel consumption and vehicle’ maintenance records.
7.    Support the organization of meetings, workshops, trainings
8.    Follow up on contractors doing work on the office premises.
9.    Conduct regular inspection of office premises and verify functionality of the entire office and equipment.
10.    Perform other duties as may be assigned.

Required Qualifications and Experience

Education

1.    University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with one year of relevant professional experience; or
2.    High school diploma with three years of relevant professional experience.

Accredited Universities are those listed in the World Higher Education Database (WHED) Portal.

Experience

1.    Experience in procurement and logistics and working with vendors and service providers;
2.    Experience with asset management process.
3.    Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage
4.    Experience working in an international organisation an advantage

Skills

• High level of computer literacy
• Ability to work with national and international institutions;
• Ability to prepare clear and concise report;
• Excellent communication and negotiation skills;
• Ability to establish realistic resource requirements to meet IOM needs.

LANGUAGES

• For this position, fluency in English is required (oral and written).
• Oral and written fluency in (Arabic) is required based on operational needs.
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

DESIRABLE

Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.   

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own
• actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

• Internals of the Organization and NMS candidates will be considered as first-tier candidates.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID- 19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
• For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies, IOM Careers and Job Vacancies | International Organization for Migration

As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.