REQUEST FOR PROPOSAL: 

RFP/CO/YEMSA/24/08

The Office of the United Nations High Commissioner for Refugees - with its Branch Office Sana'a, Republic of Yemen - has an international mandate to provide international protection and to seek solutions for the problem of refugees in Yemen. In addition, The Office assumes the lead responsibility for protection, emergency shelter and camp management for internally displaced persons in Yemen. The work of the Office is of an entirely non-political character.

The Office in Sana'a would like to invite qualified companies to provide a firm offer for the supply of the following: 

PROVISION OF CARGO TRANSPORTATION SERVICES FOR THE UNHCR YEMEN

CLOSING DATE AND TIME FOR SUBMISSION: 

Tuesday 15/10/2024 – 23:59 hrs. Local Time

Follow all instructions mentioned on bidding documents listed below, which are available with this advertisement

RFP Document 

• Annex A:    Terms of reference (TORs) 
• Annex B:    Financial offer form. 
• Annex B-1:    Financial offer form (Loading & Unloading & Detention charges)
• Annex C:    Vendor registration form. 
• Annex D:     UNHCR general conditions of contracts for the provision of services – 2018 
• Annex E:     UNHCR Code of Conduct 
• Annex F:    Clients Information and Contracts
• Annex G:    Fleet Information Check List
• Annex H:    Workshop table.
• Annex I:    Fuel sourcing table.
• Annex J:     CRI Measurements
• Annex K:    Temple for vehicles required info.
• Annex L:    Confirmation that the Service Provider(s) is not on any sanctioned lists.
• Annex M:    E-Tender Box Supplier User Manual
• Annex N:    Online Link for Pre-Bid Meeting

All above RFP document and its annexes could be found in the following link 

https://www.ungm.org/Public/Notice/246762 

Please confirm your intention to participate on this tender before the tender deadline by return e-mail to YEMSASU@unhcr.org as to:

- Your confirmation of receipt of this invitation to bid
- Your company Name, email address, phone number
- Your intention to participate on this tender
- Email Subject should be: RFP/CO/YEMSA/24/08 - PROVISION OF CARGO TRANSPORTATION SERVICES FOR THE UNHCR YEMEN

UNHCR will organize a supplier pre-bid conference on Monday 30 of September 2024 at 02:00 pm to 04:00 pm. Interested firms can access the meeting via any of the following options. 

a.    Attend online via Webex link – the Link is available in Annex N 
b.    Attend in person in UNHCR main office in Sana’a located at Algeria street behind of Al-Mukhtar fuel station.

For those firms interested to attend in person for the pre-bid conference, a maximum of two representatives per company is allowed. Names and contact details of the company’s representatives must be provided, at least two working days in advance, by e-mail to yemsasu@unhcr.org   

SUBMISSION OF BID:

Bids should be submitted by file and uploaded to e-TenderBox, the online bid registration tool of UNHCR. The e-TenderBox can be accessed via the following URL:

http://etenderbox.unhcr.org

In order to use e-TenderBox, registration on the website is required. This registration is exclusively for e-TenderBox and does not replace any other registration with UNHCR. 

A supplier should have only one registered email account in the system. The supplier must use only that e-TenderBox account for managing its offers to UNHCR.

Bids received after the deadline or sent to another address will be rejected.

UNHCR is not bound to accept any application or give reasons for rejection or acceptance.