INVITATION TO BID

ITB/CO/YEMSA/26/02

The Office of the United Nations High Commissioner for Refugees - with its Sub Office Aden, Republic of Yemen - has an international mandate to provide international protection and to seek solutions for the problem of refugees in Yemen. In addition, The Office assumes the lead responsibility for protection, emergency shelter and camp management for internally displaced persons in Yemen. The work of the Office is of an entirely non-political character.

The Office in Marib would like to procure Shelter Repair Kits for UNHCR Aden, Yemen and invites qualified companies to provide a firm offer for the supply of the following:

Tender Description

Procurement, Supply, Storage, and Delivery of up to One Thousand (1,000) Shelter Repair Kits for UNHCR operations in Taiz, Al Hudaydah, and Abyan, Yemen

Submission Deadlines

Deadline for Technical & Financial Proposals Submission via Email

Wednesday - 03 June 2026 at 23:59 hrs (11:59 PM) – Yemen local time

Deadline for Delivery and Submission of Samples to UNHCR Office in Aden

Wednesday - 03 June 2026

During working hours any time from 9:00 am to 04:00 PM – Yemen local time

Tender Documents

Follow all instructions mentioned on bidding documents listed below, which could be found in the UNGM website through the following link:

https://www.ungm.org/Public/Notice/301072

Tender Attachments

• ITB Document
• Annex A: Bill of Quantity (BOQ) and Specification
• Annex B: Technical Offer Form
• Annex C: Financial Offer Form
• Annex D: Vendor Registration Form
• Annex E: General Conditions of Contracts - Goods and Services
• Annex F: UN Supplier Code of Conduct
• Annex G: Online Pre-Bid Meeting Link

Participation Confirmation

Please confirm your intention to participate on this tender before the tender deadline by return e-mail to:

YEMSASU@unhcr.org

Include the following:

• Your confirmation of receipt of this invitation to bid
• Your company Name, email address, phone number
• Your intention to participate on this tender

Email Subject Format

ITB/CO/YEMSA/26/02 – Shelter Repair Kits – ( Your company Name )

Pre-Bid Meeting

UNHCR will hold a supplier pre-bid conference on:

Wednesday, 20 May 2026
From 12:00 noon to 02:00 p.m.

Interested bidders can attend through either of the following methods:

• Physically at the UNHCR Office in Aden, Yemen - Khor Maksar District
• Online using Microsoft Teams Software and guidance on how to join the meeting please refer to (Annex G)

Attendance at the Pre-bid meeting is highly recommended, as the requirements and tender requirement will be explained further to ensure full understanding by interested suppliers.

SUBMISSION OF BID

The offers must bear your official letter head, clearly identifying your company.

Bids should be submitted by e-mail and all attachments must be in PDF format only.

Copies of the *.pdf format documents may, as an addition, be included in Excel or other formats such as:

*.doc, *.docx, *.xls, *.xlsx, *.rtf, *.png, *.jpg, *.jpeg, *.txt, *.zip, *.ppt, *.pptx, *.bmp, *.rar, *.gif, *.tif, *.tiff

Executable files (*.exe, *.bat, *.cmd, etc.) shall not be uploaded as such extensions are filtered and are rejected by the UNHCR email server).

The Technical and Financial Offers submitted electronically must be sent in separate emails.

Bid Submission Email

YEMSATEN@UNHCR.ORG

It is your responsibility to verify that all e-mails have been received properly before the deadline. Please be aware of the fact that the e-mail policy employed by UNHCR limits the size of attachments to a maximum of 10 Mb so it may be necessary to send more than one e-mail for the whole submission.

Email Subject Instructions

Please indicate in e-mail subject field:

• Bid ref.# ITB/CO/YEMSA/26/02
• Name of your firm with the title of the attachment
• Whether the email is part of the Technical Offer or the Financial Offer
• Number of e-mails that are sent (example: 1 of 3, 2 of 3, 3 of 4)

Example:

• ITB/CO/YEMSA/26/02 Company ABC; Technical Offer (email 1 of 2)
• ITB/CO/YEMSA/26/02 Company ABC; Financial Offer (email 2 of 2)

UNHCR will not be responsible for locating or securing any information that is not identified in the bid. Accordingly, to ensure that sufficient information is available, the bidder shall furnish, as part of the bid, any descriptive material such as extracts, descriptions, and other necessary information it deems would enhance the comprehension of its offer.

Important Notice

Bids received after the deadline or sent to another address will be rejected.

UNHCR is not bound to accept any application or give reasons for rejection or acceptance.