Request for Quotation No. YEM/2025/001

Provision of Third Party Monitoring Services for UNFPA 

Dear Sir/Madam, 

We hereby solicit your quotation for the supply of IT equipment for UNFPA- Aden project, as per the technical specifications detailed in Annex 1 of this RFQ. 

The items are to be delivered to Aden as within three weeks from PO issuance.  The quotation shall be valid at least for 3 months after the closing date.

If you are interested in submitting a quotation for these services, kindly fill in the attached Quotation Form or the Company form and send by E-mail only to the address indicated below not later than 31/07/2025, 12:00pm (Sana’a time):

Email: procurement.yemen@unfpa.org  

Bidders must enter the following text in the email subject line:

RFQ/YEM/2025/001- IT Equipment  

Please submit your quotation in US Dollars currency. Conversion of currency into the UNFPA preferred currency, if the offer is quoted differently from what is required, should be based only on UN Operational Exchange Rate prevailing at the time of competition deadline. 

For any technical inquiries, please contact al-ashwal@unfpa.org

Bidders should NOT submit any Bid to this contact or your Bid will be declared invalid, as UNFPA will not able to guarantee the confidentiality of the Bidding process.
    
Bidders may request clarifications not later than 29 July 2025, 14:00 Sana’a time.

Quotations submitted by email must be free from any form of virus or corrupted contents, or the quotations shall be rejected.  

It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNFPA after the deadline indicated above, for whatever reason, shall not be considered for evaluation. Kindly ensure that it is signed and in the .PDF format, and free from any virus or corrupted files.

Please take note of the following requirements and conditions pertaining to the supply of the above mentioned goods:

Partial quotes - Not Permitted
Partial delivery – Not Permitted

Alternative Bids are not accepted under this RFQ. In the event of a supplier submitting more than one bid, the following shall apply:

• All bids marked alternative will be rejected and only the base will be evaluated; 
• All bids will be rejected if no indication is provided as to which bids are alternative bids.

Bidders may modify their offers in writing prior to the submission deadline.

The bidder must submit the proposed modification via email that must be clearly marked as “MODIFICATION”.

In this case the previous offer will be declined and the modified offer shall be considered for the evaluation process.  Also, if the same bidder has submitted several offers before the bid deadline superseding each other only the last received offer will be considered for opening and further evaluation.

Note: Current UNFPA supplier policies apply to this solicitation and can be found at: http://www.unfpa.org/suppliers.

Documents to be submitted with the bid:

a.    Duly Completed and Signed Bid Submission Form
b.    Duly Completed and Signed Financial bid form
c.    Duly Completed – Delivery Schedule Form 
d.    Evidence of previous experience in a similar field and with the same type of requirements: list of major contracts completed within the last three years with national, international organizations, including UN. 
e.    Latest Business Registration Certificate, (please note that all registration documents and licenses must be valid);
f.    Latest Internal Revenue Certificate / Tax Clearance;