REQUEST FOR QUOTATION: 

RFQ/YEMSA/SUP/25/31

The Office of the United Nations High Commissioner for Refugees - with its Sub Office Aden, Republic of Yemen - has an international mandate to provide international protection and to seek solutions for the problem of refugees in Yemen. In addition, The Office assumes the lead responsibility for protection, emergency shelter and camp management for internally displaced persons in Yemen. The work of the Office is of an entirely non-political character.

The Office in Aden would like to procure solar system and invites qualified companies to provide a firm offer for the supply of the following: 

Supply, Upgrade, and Installation of Solar Power Systems for Al-Basateen Schools, the Civil Registration Authority (CRA), and Aden University in Aden, Yemen

CLOSING DATE AND TIME FOR SUBMISSION: 

Tuesday 02 December 2025 at 23:59 hrs (11:59 PM) - Yemen time

Follow all instructions mentioned on bidding documents listed below, which could be found in the UNGM website -

https://www.ungm.org/Public/Notice/285075 

RFQ Document

• Annex A1    BoQ For Lot1 – Location # 1 Al-Ghafiki School , Aden
• Annex A2    BoQ For Lot1 – Location # 2 Basateen Boy School, Aden
• Annex A3    BoQ For Lot2 – Location # 3 (CRA) Aden - ID Card
• Annex A4    BoQ For Lot2 – Location # 4 (CRA) Aden - Birth and Death Certificates
• Annex A5    BoQ For Lot3 – Location # 5 Aden University - Head of Office
• Annex A6    BoQ For Lot3 – Location # 6 Aden University - Deputies Head of Office
• Annex A7    Scope of Work
• Annex B    Technical Offer Form
• Annex C1    Lot1 - Location # 1 Financial Offer Form
• Annex C2    Lot1 - Location # 2 Financial Offer Form
• Annex C3    Lot2 - Location # 3 Financial Offer Form
• Annex C4    Lot2 - Location # 4 Financial Offer Form
• Annex C5    Lot3 - Location # 5 Financial Offer Form
• Annex C6    Lot3 - Location # 6 Financial Offer Form
• Annex D    Vendor Registration Form
• Annex E    GCC for the Provision of Goods Services
• Annex F    UN Supplier Code of Conduct 

Please confirm your intention to participate on this tender before the tender deadline by return e-mail to YEMSASU@unhcr.org; aldholee@unhcr.org; alsadi@unhcr.org  as to:

• - Your confirmation of receipt of this invitation to bid
• - Your company Name, email address, phone number
• - Your intention to participate on this tender
• - Email Subject should be: RFQ/YEMSA/SUP/25/31 SUPPLY OF Solar System Project for UNHCR in Multiple Locations

Pre-Bid Meeting:

UNHCR will organize a supplier pre-bid conference and site visit at the UNHCR Office in Aden, Yemen - Khor Maksar District, on Sunday, 23 November 2025, from 10:00 a.m. to 12:00 p.m. A maximum of two representatives per company is allowed. Names and contact details of the company’s representatives must be provided, at least one working day in advance, by e-mail to yemsasu@unhcr.org; aldholee@unhcr.org; alsadi@unhcr.org   

Site Visit:

• UNHCR will also arrange a site visit for all interested suppliers on Monday, 24 November 2025. The visit will cover all project locations as per the addresses and schedule indicated below:

Lot #1 – Upgrade, Supplying, and Installation of Solar Power System for Al-Basateen Schools
BOQ #1 – Al-Ghafiki School

• Location: Al-Ghafiki School
• Address: Basateen neighborhood, Dar Sa’ad district
• GPS: 12°53'19.81"N, 44°58'9.09"E
• Visit Time: 9:00 am – 10:00 am

BOQ #2 – Basateen Boy School

• Location: Basateen Boy School
• Address: Basateen neighborhood, Dar Sa’ad district
• GPS: 12°53'22.14"N, 44°58'12.06"E
• Visit Time: 10:00 am – 11:00 am

Lot #2 – Upgrade, Supplying, and Installation of Solar Power System for Civil Registration Authority (CRA), Aden
BOQ #3 – ID Card Building
BOQ #4 – Birth & Death Certificates Building

• Location: ID Card Building
• Location: Birth and Death Certificates Building
• Address: Seera District (Crater)
• GPS: 12°46'34.0"N, 45°02'37.8"E
• Visit Time: 12:00 noon – 1:00 pm

Lot #3 – Supply and Installation of Solar Power System for Aden University
BOQ #5 – Head of Office
BOQ #6 – Deputies Head of Office

• Location: Aden University – Head of Office
• Location: Aden University – Deputies Head of Office
• Address: Aden district, Aden governorate
• GPS: 12°48'43.85"N, 45°2'21.23"E
• Visit Time: 2:00 pm – 4:00 pm

SUBMISSION OF BID:

The offers must bear your official letter head, clearly identifying your company. 

Bids should be submitted by e-mail and all attachments must be in PDF format only. 

Copies of the *.pdf format documents may, as an addition, be included in Excel or other formats such as *.doc, *.docx, *.xls, *.xlsx, *.rtf, *.png, *.jpg, *.jpeg, *.txt, *.zip, *.ppt, *.pptx, *.bmp, *.rar, *.gif, *.tif and *.tiff. Executable files (*.exe, *.bat, *.cmd, etc.) shall not be uploaded as such extensions are filtered and are rejected by the UNHCR email server). 

The Technical and Financial Offers submitted electronically must be sent in separate emails.

Bid submitted by email to: YEMSATEN@UNHCR.ORG

It is your responsibility to verify that all e-mails have been received properly before the deadline. Please be aware of the fact that the e-mail policy employed by UNHCR limits the size of attachments to a maximum of 10 Mb so it may be necessary to send more than one e-mail for the whole submission.

Please indicate in e-mail subject field: 

• Bid ref.# RFQ/YEMSA/SUP/25/31;
• Name of your firm with the title of the attachment;
• Whether the email is part of the Technical Offer or the Financial Offer. 
• Number of e-mails that are sent (example: 1 of 3, 2 of 3, 3 of 4);

For example:  

RFQ/YEMSA/SUP/25/31 Company ABC; Technical Offer (email 1 of 2)
RFQ/YEMSA/SUP/25/31 Company ABC; Financial Offer (email 2 of 2).

UNHCR will not be responsible for locating or securing any information that is not identified in the bid. Accordingly, to ensure that sufficient information is available, the bidder shall furnish, as part of the bid, any descriptive material such as extracts, descriptions, and other necessary information it deems would enhance the comprehension of its offer.

IMPORTANT: The Technical Offer and Financial Offer submitted electronically must be in separated emails.

Bids received after the deadline or sent to another address will be rejected.

UNHCR is not bound to accept any application or give reasons for rejection or acceptance.