Coordination – Supply Chain Officer

Position status: Fix term contract for 1 year (Renewable based on Budget availability and performance)
Location: Sana’a – Coordination office.

Doctors Without Borders / Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

Main Purpose

Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission.

Accountabilities

• Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role
• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analysing causes and making corrective actions.
• In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission. 

MSF Section/Context Specific Accountabilities

• Ensure accurate follow up of the tools and standard processes, like reporting tools, portail and Unifield.
• Providing support to project by visiting, communication and follow up of projects needs on regular basis. 
• Reporting on Supply chain activities in the mission: MSR, procurement reports, International, regional and local orders follow up. 
• Ensure timely collaboration with requesters related to regular orders as per mission orders chronograms, to avoid ruptures and delays of essencial needs. 
• Perform day-to-day  activitites exnsuring an efficient running of the orders processing activities in a particular supply office (coordination or projects) following Supply procedures according to MSF standards and protocols. 
• Assisting the Warehouse team for the reception of International cargoes, by following Unifield procedures.

Requirements

Education    

• Essential degree and specialization in Logistics/Supply Chain

Experience    

• Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures
• Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits)

Languages: Fluency in Arabic and English is essential.

Knowledge: Essential computer literacy (word, excel, internet)

Competencies    

• Results and Quality Orientation L2
• Teamwork and Cooperation L2
• Behavioural Flexibility L2
• Commitment to MSF Principles L2
• Stress Management L3