Preliminary job information

• Job Title: Country Pharmacist Assistant
• Country and Base of posting: YEMEN – ADEN
• Reports hierarchically to: Country Pharmacist
• Management: HFs Pharmacies
• CONTRACT DURATION: 6  MONTHS  (RENEWABLE  BASED  ON  BUDGET  AVAILABILITY  AND PERFORMANCE EVALUATION)
• ANNOUNCING DATE: SEPTEMBER 7TH, 2025
• ANNOUNCEMENT CLOSING DATE: SEPTEMBER 20TH, 2025
• WORK STARTING DATE: ASAP

General information on the mission

PU-AMI’s Context & strategy:

Première Urgence - Aide Médicale Internationale (PU-AMI) is an international, non-profit, non-political, and non- religious humanitarian organization which aims to provide rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity. PU-AMI provides assistance to more than 6 million people throughout 24 countries, with more than 2,500 staff worldwide.
PU-AMI adopts an integrated approach, to identify and understand the full array of the needs of the people affected by crises. This innovative approach is at the core of every PU-AMI-supported projects, to better target and prioritize actions, stabilize and improve the situation of the most vulnerable groups. It allows the teams to take all aspects of a problem into account, to come up with an efficient combination of solutions, which will have a powerful and long-lasting impact on the affected populations. In this respect, the organization runs worldwide around 190 projects a year, most of which are focused on Health, Nutrition, Food Security, Water, Sanitation and Hygiene, Psychosocial Support, Education and Protection activities.
In Yemen, PU-AMI is supporting 18 health facilities (Health Centers, Health Units and Therapeutic Feeding Centers) in four Districts in Hodeidah (Al Mighlaf, As Sukhnah, Al Mansuriyah and Al Qanawis), three Districts in Raymah (Bilad At Ta’am,  Al  Jabin  and  Mazhar)  and  two  Districts  in  Taizz  (Al  Mokha  and  Mawza). PU-AMI’s operations are managed by two field offices in Hodeidah and Mokha cities, both supported by the Sana’a coordination office. PU-AMI recently established a second coordination office in Aden.
PU-AMI is participating actively in clusters and sub-clusters (health; nutrition ; food security and livelihoods; WaSH) and works closely with relevant government departments.

Overall objective

Under the technical and administrative supervision of the Country Pharmacist, the Country Pharmacist Assistant will work closely with the Country Pharmacist to ensure the smooth operation of the Central Pharmacy in Aden and the proper provision of high-quality drugs and medical supplies to PU-AMI base pharmacies. S/he assumes the duties of the Country Pharmacist in their absence. S/he assist the country pharmacist in making sure that Central Pharmacy's pharmaceutical needs are met in terms of delivery, inventory, and storage while ensuring that the pharmaceutical supply chain is reliable, secure, and well-documented at every step. Additionally, the Assistant is responsible for preparing the quarterly and monthly supply of medications and medical supplies for bases pharmacies and health facilities in Aden and Lahj, and for conducting regular field visits to the targeted health facilities.

Specific Goals and Related Activities

1.    Gathering, processing, and analyzing data

• Ensure that all delivery sheets, goods received notes, and donation certificates provided by bases are tracked and gathered.
• Ensure that medical stock movement data is entered into the Sagastock software and shared with the Country Pharmacist.
• Ensure that stock cards for the central pharmacy are accurately updated and properly archived.
• Update Sagastock data and make backup regularly to be shared with the Country Pharmacist.
• Produce tables, write regular letters and reports, and provide material to assist with the preparation of reports and project papers related to pharmaceuticals.
• Verify the appropriate classification of archives and records.
• Prepare and disseminate a weekly backup that includes Sagastock and data on temperature and humidity.
• Ascertain that inventory records, delivery notes, computer tools, and other management documents are used appropriately and on a regular basis.

2.    Stock management:

• Assist in the administration of Central Pharmacies, including the movement of stock in the computer database Sagastock / excel software as well as physical movements and the anticipation and management of expired pharmaceuticals.
• Ensure timely updating of stock cards with utmost care for every entrance and departure of stock and after each physical inventory.
• Carry out physical inventories and random checks. In the event of mismatches between actual inventory and theoretical stock, investigate and notify the Country Pharmacist.
• Conduct regular stock inventories and share the reports with the Country Pharmacist.
• Ensure correct storage (particularly temperature, humidity, light, and safety), order (storage, categorization, labeling), and security (key access) in accordance with PU-AMI pharmacy standards.
• Ensure that the procedures and instruments utilized at coordination level are understood and applied by all.
• Oversee the inventory management of the different first aid kits. In the event of unreasonable consumption, notify the Country Pharmacist.
• Ensure that expired or defective items are appropriately quarantined and that they are effectively destroyed or tested.
• On a monthly basis, provide a list of medications and medical supplies with a shelf life of less than 9 months found in the central pharmacy, and share it with the Country Pharmacist

3.    Supply management

• Assist with the evaluation of supply requests received from bases.
• Manage the preparation, distribution planning, transportation, and delivery of medications from the Central Pharmacy to Base Pharmacies, as well as to Health Facilities when necessary.
• Ensure that all internal logistical and administrative processes pertaining to the medical/nutritional supply are followed.
• Store the received items in line with PU-AMI stock management procedures.
• Assist in the planning of donations, loans, and exchanges in collaboration with the Country Pharmacist.

4.    Others:

• Fill the country pharmacist's vacancy by taking over his tasks in his absence.
• Perform any other duty as given by the line manager depending on needs.
• Conduct field visits to the bases as needed.
• Participate in determining the need estimation of medications and medical supplies during the projects designing stage.
• Assist in the process of drug management, which necessitates authorization and, if necessary, cooperation with authorities.
• Work closely with the Country Pharmacist to guarantee seamless delivery and receiving of quality medical supplies, as well as suggesting solutions to any difficulties that may emerge.
• Provide feedback/field visit report on field visit findings to the country pharmacist
• As needed, participate in program/medical/pharmacy team meetings.
• Collaborate closely with the medical department to monitor the status of stocks and consumptions.
• Carry out other duties as assigned by the Country Pharmacist or the Senior of Health and Nutrition Manager.

Team Management

• Direct Functional management: HFs Pharmacists.
• Direct Reports to: Country Pharmacist
• Indirect management: Logistics Officer Aden.