Preliminary Job information

• JOB TITLE: HEALTH FACILITY MEDICAL OFFICER
• COUNTRY AND BASE OF POSTING: MOKHA
• REPORTS HIERARCHICALLY TO: HEALTH FACILITY ACTIVITY MANAGER
• MATRIX REPORTS TO: Health and Nutrition Program Manager 
• MANAGEMENT: MoH staff in the HFs.
• CONTRACT DURATION: 6 months, 
• ANNOUNCING DATE: 4th September 2025
• ANNOUNCEMENT CLOSING DATE: 18th September 2025
• WORK STARTING DATE: November 1st, 2025

General information on the mission

PU-AMI’s Context & strategy:

Première Urgence - Aide Médicale Internationale (PU-AMI) is an international, non-profit, non-political, and non-religious humanitarian organization which aims to provide rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity. PU-AMI provides assistance to more than 6 million people throughout 24 countries, with more than 2,500 staff worldwide.
PU-AMI adopts an integrated approach, to identify and understand the full array of the needs of the people affected by crises. This innovative approach is at the core of every PU-AMI-supported projects, to better target and prioritize actions, stabilize and improve the situation of the most vulnerable groups. It allows the teams to take all aspects of a problem into account, to come up with an efficient combination of solutions, which will have a powerful and long-lasting impact on the affected populations. In this respect, the organization runs around 190 projects a year worldwide, most of which are focused on Health, Nutrition, Food Security, Water, Sanitation and Hygiene, Psychosocial Support, Education and Protection activities. 
In Yemen, PU-AMI is supporting 18 health facilities (Health Centers, Health Units and Therapeutic Feeding Centers) in four Districts in Hodeidah (Al Mighlaf, As Sukhnah, Al Mansuriyah and Al Qanawis), three Districts in Raymah (Bilad At Ta’am, Al Jabin and Mazhar) and two Districts in Taizz (Al Mokha and Mawza). PU-AMI’s operations are managed by two field offices in Hodeidah and Mokha cities, both supported by the Sana’a coordination office. PU-AMI recently established a second coordination office in Aden. 
PU-AMI is participating actively in clusters and sub-clusters (health; nutrition; food security and livelihoods; WaSH) and works closely with relevant government departments.

Scope of Work and Core Responsibilities

Overall Objective

The HF Medical Officer will assist PU-AMI’s HF and GHO’s Staff in implementing emergency intervention and providing full scope of primary care services, including but not limited to, diagnosis, treatment, coordination of care, preventive care and health maintenance to all patients. Ensure and organise medical activities for patients in accordance to the context, to PU-AMI protocols and to WHO’s hygiene standards, taking into consideration quality and continuity of care and ensure supervision and training of the HF team. In addition, the HF Medical Officer is a member of PU-AMI Heath & Nutrition (H&N) team. In that capacity he/she is expected to be familiar with PU-AMI’s and the GHO/DHO’s principles, polices, goals and objectives and to work collaboratively to achieve them. He/she must be sensible of, and comply with, all Health Facilities policies and procedures, as well as patient right state and MoPHP regulations.

Key Responsibilities

Primary Health Care Services

• Ensure and conduct comprehensive primary health care services at the health facility level, including outpatient consultations, maternal and child health care, immunizations, and health education.

Pharmacy and Supplies Management

• Manage the health facility pharmacy, ensuring the availability of essential medications and supplies. Monitor inventory levels, expiration dates, and storage conditions to maintain compliance with safety standards.

Team Organization, Supervision and Capacity Building

• Oversee and manage the health and nutrition team within the health facility, ensuring effective supervision and support across all roles. Facilitate ongoing training programs to strengthen team competencies in service delivery, nutritional care, and patient management protocols, fostering a culture of continuous improvement and accountability

Referral System Management

• Set up and manage an efficient referral system to facilitate timely access to secondary and tertiary healthcare services. Collaborate with local hospitals and health providers to ensure smooth transitions for patients requiring advanced care.

Data Management

• Oversee the collection, monitoring, analysis, and reporting of the health facility medical data. Ensure accurate record-keeping and the use of data to inform decision-making, improve service delivery, and identify areas for program enhancement.

Specific objectives and linked activities

1.    Ensure and conduct primary health care services at the health facility level:

• Work in close cooperation with HF staff in all HF PHC services to ensure the quality of the activities.
• Carry out thorough medical consultations, ensuring comprehensive history taking and detailed clinical examinations are performed consistently
• .Deliver accurate diagnoses and prescribe appropriate treatments for patients in alignment with MoPHP, PU-AMI and WHO protocols and universal precaution standards.
• Fully inform caregivers and patients about the visit schedule, upcoming appointment dates, prescribed dosages, potential drug side effects, and relevant preventive measures.
• Apply the Integrated Management of Childhood Illnesses (IMCI) protocol for CU5 consultations.
• Manage and report any suspected communicable disease case according to PU-AMI protocols and national Disease Surveillance guidelines. 
• Promptly report any suspected outbreak alerts within the health facility to both the Health Facility Activity Manager and the designated eDEWS focal point.
• Execute any action requested by the Health and Nut PM and the Health Facility Activity Manager as part of the outbreak response plan; 
• Document the patient's health status and medical prescriptions in a clear and legible manner to ensure they are easily understood by all healthcare providers.

2.    Manage the health facility pharmacy, medical supplies and equipment:

• Prepare and submit monthly reports on drug consumption, proactively place orders, and communicate supply needs in advance to prevent any potential shortages.
• Participate in the preparation of the necessary equipment for the daily consultations.
• Contribute and monitor the HF pharmacy ensuring the continuous availability of the relevant and essential drugs and medical supplies.
• Contribute and monitor the quality of the disinfection and sterilization process of the material and medical equipment.
• Responsible for identifying emerging needs related to medications and medical equipment, ensuring timely assessment and procurement planning.Participate in the monitoring of the waste management according to PU-AMI waste management procedures.
• Actively participate in and oversee the monthly pharmacy inventory process, ensuring accurate documentation and systematic archiving of prescription records for accountability and future reference. Conduct routine inspections of pharmacy storage conditions and review LogTag records to identify and mitigate any potential risks.

3.    Organize, manage, and train the HF health and nutrition staff:

• Responsible for planning and coordinating the activities of all health facility team members to ensure comprehensive coverage of patients' healthcare needs.
• Supervise and motivate HF health team and more particularly staff carrying out medical activities.
• Collaborate closely with all staff to ensure the proper implementation of planned activities, promoting adherence to scientific standards and best practices.Participate in the organization of the HF services in collaboration with HF nurse and other HF staff.
• Monitor the proper implementation and progress of medical activities within the health facility, including IMCI, vaccination, CMAM, laboratory services, pharmacy operations, family planning, antenatal care (ANC), and postnatal care (PNC).
• Build the technical capacity of HF GHO staff following national and PU-AMI medical protocols.
• Train a multidisciplinary HF team and particularly staff carrying out medical activities (formal and informal training);
• Identify areas for improvement and deliver regular on-the-job training to staff under his/her supervision, in accordance with PU-AMI guidelines. Assist in the management and training of CHVs linked to the health facility level.
• Strengthening the link between CHVs and health facility.

4.    Set up and management of an efficient referral system:

• Coordinate the internal patient referral process across all relevant service areas, including triage, IMCI, vaccination, CMAM, family planning, antenatal care (ANC), postnatal care (PNC), and pharmacy, ensuring smooth and efficient transitions between departments.Manage the emergency and electives referral cases according to PU-AMI referral protocol.
• Make decisions regarding patient referrals to the designated referral hospital, in coordination with the Health and Nutrition PM, Health Facility Activity Manager and GHODHO. Refer complicated SAM/malnourished children with medical complications to SC/TFC after medical evaluations of the child and follow up. 
• Monitor and make a decision on referring complicated deliveries as well as complicated pregnancies to to the designated referral hospital when no obstetric/gynecological specialist is available at the health facility.
• Ensure consistent follow-up on referred cases by the HF nurse to maintain an effective and well-functioning referral system.

5.    Medical data collection, monitoring, analysis, and reporting.

• Collect reports from all staff members and HF department on daily basis, review them, and document them.
• Compile and send the reviewed reports in due time to the Health Facility Activity Manager (HFAM)/Health and Nut PM.
• Ensure that all reports contain accurate, high-quality information and are clearly presented, with monthly updates and feedback consistently shared with the health facility team. Contribute actively to the formulation and development of the HF action plan. Submit weekly and monthly health and nutrition reports of the HF services to the Health Facility Activity Manager
• Identify areas for improvement regarding the data management practices and deliver regular on-the-job training to staff under his/her supervision, in accordance with PU-AMI guidelines.
• Oversee medical activities and evaluate them within the broader public health context, applying analytical insights to enhance service delivery and community health outcomes. Make propositions of possible evolution if necessary.
• Immediately notify the Health Facility Activity Manager of any issues arising within the service, with particular attention to incidents involving the loss, theft, or damage of medical equipment or supplies. Be aware of the security rules and social and political situation in the field at any time and provide feedback to Health Facility Activity Manager (HF AM).

In general, the HF Medical Officer has to be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services and perform other additional duties upon request of the HF AM.

Reporting Lines and Management Structure

• Direct management: MoH staff in the HFs.
• Directly reports to: Health Facility Activity Manager.
• Indirectly reports to: PM Mokha.

Required Personal Characteristics 

1.    Able to provide training and supervision to others.
2.    Proven management ability and inter-personal skills 
3.    Team spirit.
4.    Capacity to organize the work and supervise the team.
5.    Strong commitment to support/develop capacity of PU-AMI/GHO staff.
6.    Ability to work on own initiative and collaboratively as part of a diverse team and manage a varied workload.
7.    Willing to work in challenging environment and extra-hours if and when required.
8.    Cross-cultural awareness, flexibility, and self-control.
9.    Analytic thinking, information seeking and Handling.
10.    Capacity to work under stressful situations.
11.    Self-motivated, flexible and adaptable to the needs of the team and organization.
12.    Problem solving and leadership skills.
13.    Initiative and proactivity.
14.    Availability to work in rural areas.
15.    Good human relations and communication skills.

Other

1.    Motivation to help people in need.
2.    Conflict resolution and diplomacy experience.
3.    Good communication and diplomacy skills to manage relationship in potentially tense situations.