Preliminary job information

• Job Title: FINANCE ASSISTANT - HOD
• Country and Base of posting: YEMEN – Hodeidah
• Reports hierarchically to: FINANCE MANAGER
• POSITION CATEGORY: CREATION (NEW)
• CONTRACT DURATION: 6 MONTHS UP TO JUNE 2026 (RENEWAL OF THE CONTRACT SUBJECT TO PERFORMANCE AND FUNDING AVAILABILITY) 
• THIS RECRUITMENT IS SUBJECTED TO FUNDS CONFIRMATION.
• ANNOUNCING DATE: NOVEMBER 17TH , 2025
• ANNOUNCEMENT CLOSING DATE: DECEMBER 1ST , 2025
• WORK STARTING DATE: ASAP

General Information on the Mission

PU-AMI’s Context & strategy: 

Première Urgence - Aide Médicale Internationale (PU-AMI) is an international, non-profit, non-political, and non-religious humanitarian organization which aims to provide rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity. PU-AMI provides assistance to more than 6 million people throughout 24 countries, with more than 2,500 staff worldwide. PU-AMI adopts an integrated approach, to identify and understand the full array of the needs of the people affected by crises. This innovative approach is at the core of every PU-AMI-supported projects, to better target and prioritize actions, stabilize and improve the situation of the most vulnerable groups. It allows the teams to take all aspects of a problem into account, to come up with an efficient combination of solutions, which will have a powerful and long-lasting impact on the affected populations. In this respect, the organization runs worldwide around 190 projects a year, most of which are focused on Health, Nutrition, Food Security, Water, Sanitation and Hygiene, Psychosocial Support, Education and Protection activities. PU-AMI is participating actively in clusters and sub-clusters (health; nutrition ; food security and livelihoods; WaSH) and works closely with relevant government departments. 

Overall Objective

1.    Ensure the accounting entry and filing of the base
2.    Contribute to the cash management of the base
3.    Contribute to the financial analysis of the base
4.    Contribute to the administrative management of the base.

Tasks and Responsibilities

Under the direct management of the Finance Manager, and delegation, the main tasks and responsibilities of the Finance Assistant: 

1. Support ensuring the accounting data entry 

• He/She verifies that cash movements are accurately recorded in the cash book and advance book.
• He/She controls accuracy and completeness of all balances including those related to Hodeidah Bank and Hodeidah safe in CB and submits them to Finance manager for validation.
• He/She Monitors the implementation   of   the tools and procedures and provides the necessary support to perform the service.
• He/She ensures compliance with procedures for undertaking expenditure commitments and participates in the process of endorsing purchase orders.
• He/She is responsible for the quality of paper accounting.
• He/she is in charge of check the Payment sheet for the payment of Casual workers.
• He/She verifies accounting and prepares month-end accountancy submission to the Finance manager entering, not supervising.
• He/She completes month-end close process with Physical inventories of the Cashboxes with Finance Manager.
• He/She prepares all necessary accountancy documents to be send to Sanaa on a monthly basis after preparing a scan and copy to be kept in Hodeidah office.
• He/She updates the third part lists regularly and sends it to line manager and makes sure that the changes required are taken into account in the cashbook parameters.
• He/She reconciles any discrepancies or errors identified by conversing with employees and/or clients.
• Any other Accountancy or Finance duties requested by supervisor.
•   Contribute to the cash management of the base
• He/She tracks the cash flow for his/her site, oversees disbursements and contributes to the cash request under supervision of the Finance Manager.
• He/She is responsible for the daily finance management: petty cash, daily cash request, purchase process, payment to third parties, etc.
• He/She makes sure that cash movements are accurately recorded in the cash book and advance book.
• He/She actively participates in the preparation of the monthly cash request.
• He/She ensures respect for all cash security procedures in the base.
• He/She contributes to the elaboration of the cash security and payment procedure.
• He/She ensures that all staff members managing cash respect cash security rules.
• He/She contributes to the capacity building of the teams in terms of cash management.
• He/She Maintains a good relationship with Bank authorities and informs without delay the Finance Manager on any changes.

Contribute to the financial analysis of the base

• He/She attends finance department meetings, sometimes assisting with financial reporting to managers and senior executives.

Training to be done for this part for future implementation

Contribute to the administrative management of the base

• He/She ensures efficient flow of information to the Finance manager, and, if necessary, to all departments within Hodeidah Base
• He/She supports Managers in the performance of their admin activities, in a functional, not hierarchical, relationship.
• He/She follows up on the contract’s payment for all PU-AMI premises in Hodeidah: office, GH, warehouses, etc...
• He/She follows up and coordinates with logistics for rented facilities contracts, extension, insurance, utilities...
• He/She Translates any document assigned by the line manager.
• He/She supports Administration Department in any other tasks requested by his/her line manager.

GENERAL ORGANIZATION OF THE WORK

HIERARCHICAL LINK: 

• Direct Management By: Finance Manager- HOD
• Directly Reports To: Finance Manager - HOD
• Functionally Reports To: Finance and Admin coordinator, Deputy FinCo.

Team Management: 

• None

Required Personal Competencies : 

2.    Strong interpersonal and communication skills
3.    High level of integrity, confidentiality, and  trustworthiness
4.    Attention to detail and organizational skills
5.    Ability to handle pressure and meet deadlines
6.    Flexibility and adaptability in a fast-paced environment
7.    Proactive, solution-oriented attitude
8.    Team spirit with the ability to work collaboratively and independently
9.    Empathy and ability to interact respectfully with staff of diverse backgrounds
10.    Strong sense of accountability and service-oriented mindset