Position:  Finance Officer
Location:    Aden                          
Administrative supervisor:   Finance Manager 
Reference:  25-14
Duration: Till December 31, 2025, renewable based on fund availability & performance

ABOUT ADRA: The Adventist Development and Relief Agency is an independent, humanitarian agency established for the specific purpose of providing individual and community development and disaster relief.  ADRA Yemen pursue a mission of changing the world by uplifting one life at a time. ADRA International serves 120 countries and is present in Yemen since 1995. Its programs are supported by USAID, BHA, The Japan Platform, DANIDA, GFFO, BMZ, IHA Canada, UNOCHA, WFP ...etc. It has presence in different Governorates in Yemen responding to 6 areas of humanitarian sectors. ADRA Yemen is undertaking programs in Yemen in the fields of health, nutrition, WASH, food security, livelihoods, and protection.

Safeguarding:
ADRA Yemen organization is committed to safeguarding and promoting the welfare of adults at risks and children in the targeted communities, as well as the welfare of all ADRA Yemen representatives. ADRA Yemen expects the post holder to adhere to and share this commitment.
All necessary measures for safer recruitment would be required including thorough background checks.

SUMMARY:
Actively participates in the financial operations of the organization and ensures timely and accurate financial reports and practices including cash management, payroll, financial disbursements, ledgers etc. Responsible for entering financial information in the accounting system and maintaining all financial records for projects and for the organization.

RESPONSIBILITIES:

1. Financial management 

a) For purchase request, assist Procurement team to identify authorization levels, budget availability, budget line on which the expense is to be allocated.
b) Check all Procurement and Logistics documents (PRs, Quotations, Quotations analysis, POs, and contracts before submitting to the Finance Manager/Finance Coordinator or ADCOM.
c) Ensure coherence between orders, quotations/offers, purchase orders, call for tender documentation, procurement memo, contract, invoices, receipts, works/services completion certificates.
d) Check the receiver’s ability to endorse payment.
e) Thoroughly review support documentation before posting to ensuring full compliance with ADRA Yemen and donor’s procedures.
f) Verify that all documents are correctly translated, and receipt are pasted on A4 paper.
g) Ensure that hard copy documents meet the ADRA Yemen’s standard for documents as per the approved policies.
h) Ensure all financial transactions are in line with the approved budget line items and complete budget codes.
i) Ensure, in coordination with the relevant project staff, that project / program expenditures are incurred consistent with grant agreements and grant budgets.
j) Conduct weekly cash counts with the Finance Assistant and month end cash counts with the Finance Manager.
k) Recalculate expenditure reports submitted confirming accuracy and completeness.
l) In case the Finance Coordinator is absent, monitor and analyze general ledger accounts to initiate and achieve corrective action.
m) Participate in establishing financial criteria, identifying vendors to be approached, evaluating financial criteria and vendors selection through the tender process in compliance with ADRA policies and procedures.

2. Accounting

a) Make sure donors are invoiced on time or debit memos are prepared and sent on time.
b) Prepare Budget upload sheet.
c) Ensure monthly journal entries are prepared and posted in a timely manner.
d) Prepare the Sunplus upload sheets for accuracy and correctness before submission for review and upload to the Sun Plus accounting software.
e) Prepare all monthly reconciliations and adjusting entries, ensuring no outstanding entries more than 90 days.

3. Reporting

a) Coordinate with the finance team in the field to ensure timeliness of reporting.
b) Prepare project financial statements after all posting is complete for review and submission.
c) Compile monthly financial reports and required donor reports.
d) Contact with Accounting Service in main office, prepare commitment lists every month for financial obligations already submitted but not captured in the Financial Statement.

4. Cash Management

a) Ensure project bank accounts has sufficient funds by preparing funds requests to replenish the project bank accounts.
b) Prepare Cash flow forecast.
c) Prepare and follow-up commitments and payments on a timely basis.
d) Receive bi-monthly cash count reports for filing or verification by Compliance or Finance Manager.
e) Ensure Monthly Statutory payments (income tax, social security, etc.) and returns are done regularly in a timely manner.
f) Work closely with HR departments and finance assistants for transmitting of monthly salaries to staff.

5. Communication

a) Check the official e-mails daily.
b) Respond to queries from suppliers and colleagues in a timely manner.

6. Audit

a) Fully responsible for audit preparation, field visits if necessary, and work with the auditors until completion of audit.
b) Prepare all necessary information for internal or external audits.

7. Inventory

a) Maintains in close collaboration with procurement/logistics team project list of assets/inventories with all the relevant details.
b) In charge of project close out/year end procedures.

8. Other responsibilities

a) Assign duties, supervise, train and line manage the Finance Assistants.
b) Provide training and assistance to new users of the Sun plus accounting software and give continuous support for them.
c) Ensure documents are scanned and forwarded/received to the head office on the agreed dates.
d) Ensures proper filing and archiving of journal vouchers, reconciliations, and other finance documents.
e) Perform other job-related duties as assigned by supervisor.
f) Adhere to the organization’s safeguarding framework, including Protection from Sexual Exploitation and Abuse (PSEA), child protection, anti-harassment, and ethical conduct policies, ensuring alignment with international standards (e.g., Core Humanitarian Standard, UN CRC).
g) Promptly report safeguarding concerns or violations through designated channels, maintain confidentiality, and participate in mandatory safeguarding training to uphold a safe, inclusive environment for all stakeholders.

QUALIFICATIONS AND SKILLS:

• Bachelor’s in finance, Accounting, Economics, Banking or any related Social Sciences Certification or accreditation (CPA, CFA, AICPA, etc.) is an added advantage.
• At least 3 years of progressive employment in accounting or finance positions.
• Willingness and flexibility to work as part of a team.
• Social and cultural understanding.
• Good numeric comprehension.
• Computer literate with very good working knowledge of word processing, spreadsheet and email software programs.
• Fluent in English required.
• Excellent written and verbal communication and interpersonal skills.
• Attention to detail and accuracy.
• Planning and organizing.
• Have an experience with ADRA is preferable and add value.

ADRA’S VALUES:

We uphold the Humanitarian Principles; our key values: 

• Connected    
• Courageous
• Compassionate