• Job Title: Finance Officer (1)
• Organization: Yanabia Al-Khair Charity Foundation – YKF
• Location: Aden Governorate 
• Reporting to: Finance Manager
• Deadline: 17-07-2025
• Contract Length: As per the budget 
• Type: Full-Time Position

1.    Background

A humanitarian and developmental non-governmental organization, established in 2008 under official license No. (98/18) from the Ministry of Social Affairs and Labor. Since its founding, the organization has been dedicated to serving vulnerable communities across all governorates of Yemen through impactful humanitarian and development programs.
Guided by compassion and a commitment to human dignity, the organization has played a significant role in improving the lives of individuals and empowering communities. It has implemented a wide range of high-quality projects in partnership with government authorities, civil society organizations, and international agencies.
Thanks to its consistent dedication and credibility, the organization has earned a reputation as a leading force in humanitarian and development work and has been awarded the prestigious international quality certification (ISO 9001:2015). Its programs and projects are managed by a team of qualified professionals who work with integrity and professionalism, upholding the organization’s mission and vision to create lasting, positive change in people’s lives.

2.    Role Purpose

We are seeking a highly competent and professional Finance Officer to join our project team in Aden Governorate. The finance officer  will play a pivotal role in ensuring the efficiency, effectiveness, and accuracy of all financial and administrative operations and procedures for the project. As well as, providing essential financial support and guidance, managing daily accounting tasks, and coordinating financial services to ensure seamless and precise operation.

3.    Responsibilities

The Finance Officer will have the following key responsibilities:

3.1.    Financial Operations Management

3.1.1.    Ensure efficient, effective, and accurate financial operations and administrative procedures.
3.1.2.    Provide specialized financial support and guidance to project management.
3.1.3.    Complete daily accounting tasks and assist in coordinating financial functions and services.

3.2.    Reporting and Compliance
3.2.1.    Prepare and submit relevant periodic internal and external financial reports for the project.
3.2.2.    Prepare regular reports analyzing budget vs. actual variances.
3.2.3.    Ensure all payments are made in a timely manner and in compliance with YKF policies and procedures, as well as donor guidelines and instructions.
3.2.4.    Confirm that all payments adhere to local laws and regulations.

3.3.    Transaction Recording and Documentation

3.3.1.    Ensure all financial transactions are recorded completely, accurately, and properly on time.
3.3.2.    Verify that all financial transactions are adequately and accurately supported by relevant documentation and approved by the appropriate authorized individual.
3.3.3.    Ensure a proper and efficient archiving system for financial documents.

3.4.    Cash and Asset Management

3.4.1.    Full responsibility for project cash management and cash forecasting.
3.4.2.    Ensure timely collection of funds from donors and proper management of funds according to the approved budget.
3.4.3.    Maintain correct, accurate, and complete records of fixed assets.
3.4.4.    Keep records of project-related expenses that cannot be charged to or collected from donors, and share these records with relevant management members.

3.5.    Review and Follow-up

3.5.1.    Follow up on advances and loans to ensure their timely settlement.
3.5.2.    Ensure monthly bank reconciliations are performed.
3.5.3.    Review project records and accounts, verify reports against budgets, and investigate and resolve discrepancies or any variances in projections.
3.5.4.    Review and process payroll payments, ensuring accurate and complete statutory deductions.
3.5.5.    Liaise closely with relevant departments to ensure timely submission of disbursement requests and confirm their strict alignment with the established plan.

3.6.    Operational Support and Coordination

3.6.1.    Conduct field visits for monitoring and propose improvements to procedures and reports, if necessary.
3.6.2.    Act as a key point of contact with other departments, providing support to project management/staff on project financial matters.
3.6.3.    Facilitate the work of internal and external auditors by providing all required supporting documents, clarifications, and analyses.
3.6.4.    Responsible for monthly financial and accounting closing.
3.6.5.    Perform any other tasks assigned by the Finance Manager.

4.    Qualifications and Experience

4.1.     Education 

• Minimum Bachelor's degree in accounting.

4.2.    Work Experience

• At least three years of experience in financial roles within humanitarian organizations.

5.    Skills
5.1.    Proficiency in accounting software such as Onyx Pro or Mutakamel Plus.
5.2.    Excellent verbal and written English and Arabic communication skills.
5.3.    Ability to take initiative and work effectively within a team.
5.4.    Proficiency and professionalism in using Microsoft Office programs, especially Word and Excel.