SOLIDARITES INTERNATIONAL launches the internal /and external recruitment of Logistics and Supply Supervisor.

BASE: Taiz
POSITION: Logistics and Supply Supervisor

PRESENTATION OF THE ORGANIZATION

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.

DESCRIPTION OF THE POSITION 

The Logistic and Supply Supervisor supports the Logistics manager in the implementation and supervision of all logistics activities in the base.
He/she carries out the purchases for the programs and support requirements for his assigned base as well as the filing and archiving of logistical documents.
He/she ensures that the fleet and stock of the base are correctly managed and consolidate the monthly inventories.
He/she will also be responsible of all logistics procedures in the base, under the supervision of the Logistics manager.
He/She will monitor the context, and enforce the security procedures and ensure the incident reporting is done per SI SOPS.

List of Main Responsibilities:

Procurement Management

• Support the procurement process by following SI by following Donor rules and regulations while ensuring transparency and fair competition.
• Ensure the analysis of the market in the local purchasing environment (at base level and in the areas of activities).
• Participate in procurement design of upcoming projects concerning the base (Logistics BoQ, PPT, Purchase Schedules) with Logistics Manager.
• Coordinate with the Logistics Officer and requesters to plan and anticipate procurement needs at the base level.
• Supervise the preparation and review of purchase requests, bid analyses, and contracts to ensure completeness and accuracy before submission for validation.
• Participate in supplier selection, price negotiation, and delivery arrangements, ensuring best value for money and timely delivery.
• Maintain and regularly update the supplier database and price list, ensuring data reflects current market conditions.
• Monitor the implementation of framework and service contracts, ensuring compliance and timely renewal or amendment where needed.
• Ensure proper archiving of procurement files (both soft and hard copies) according to SI standards.
• Ensure that relationships with suppliers are monitored and in respect of SI code of ethics.

BASE STOCK MANAGEMENT 

• Ensure that warehouses are correctly maintained and secured.
• Review the consolidated monthly inventories for transmission to The Logistics manager.
• Ensure that monthly physical inventories are completed and reconciled with theoretical inventory.
• Supervise the Logistics Officer and coordinate with program teams to plan and arrange incoming deliveries, ensuring space, resources, and documentation.
• Report any stock discrepancies to the Logistics manager with clear analysis of the reasons.

VEHICLE FLEET MANAGEMENT

• Ensure drivers respect SI procedures and safety rules.    
• Review the consolidated monthly fuel consumption and vehicles mileage of the vehicle fleet for the base.
• Supervise the administrative management of documents linked to vehicles (logbook, contracts, insurance, registration) and their filing / archiving.
• Ensure that preventive maintenance and repair work on Fleet of the base are done timeously following prescribed schedules by manufacturer or workshop to avoid breakdowns.
• Ensure the base vehicles movements schedules are done, shared with Logistics Manager for validation, and monitor adherence to stipulated times. 

BASE FACILITIES MANAGEMENT AND REHABILITATION  

• Participate in the general premises management, maintenance, rehabilitations and installations. 

COMMUNICATION MANAGEMENT

• Ensure that all SI staff are trained in the use of communication equipment at the base.
• Participate in the scaling up of the base’s communication resources according to the field capacities and constraints with the Field Coordinator.
• Update the base contact list and distribute it to the relevant staff.
• Ensure that all communication equipment movement are tracked in the Park Statement “When Applicable”, Responsibility Form and monitored with compliance to the SOP. 

Durable Equipment + Assets

• Assist in the manning and updating of park statement/responsibility FU by ensuring that all equipment and assets for the base are signed for using the Responsibility form and share a copy with line manager as well as maintain a file for future reference according to SI durable equipment issuing & maintenance procedures.
• Report any equipment or asset damage to the line manager.
• Ensure communication equipment such as Satphones are always fully charged.

HR MANAGEMENT

• Supervise and support the Logistics Officer and the Liaison & Security Officer to ensure timely completion of their tasks in line with SI guidelines, SOPs, and quality standards.
• With the support of his/her Manager conduct the annual/mid-annual/ probationary period evaluation.
• Ensure compliance of HR guidelines and SOPs

Reporting / Capitalization

• Compile the monthly LOG-Pack and share it with Logistics Manager.
• Participate in the preparation of archives to be sent to HQ.

ORG CHART POSITION (reporting and functional relationships)

Line manager: Logistics Coordinator
Line report(s) on base: - Logistics and Supply Officer 
Functional manager: -
Functional report(s): 

Profile required 

• Bachelor’s degree in management sciences or supply chain even engineering.
• At least 3 years’ experience in logistics, and supply chain
• Languages: Fully fluent in written and spoken Arabic and English
• Ability to supervise data collectors in the field.
• Excellent knowledge of Office software (Excel, Word, Outlook) and
• Willingness and flexibility to travel regularly to the field

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

منظمة التضامن الدولية ملتزمة بمنع ومكافحة جميع أنواع الانتهاكات، بما في ذلك كل أشكال الاستغلال والإساءة و/أو التحرش الجنسي ضد أفراد المجتمعات المستفيدة أو المتعاونين، وكذلك الاحتيال والفساد، وانتهاك الأشخاص و/أو الممتلكات، وتمويل الأنشطة التي تضر بحقوق الإنسان، والتي قد تُرتكب في إطار تدخلاتها.
وتطبق منظمة سياسة عدم التسامح مطلقًا تجاه أي أعمال استغلال أو إساءة أو تحرش جنسي.