Preliminary job information

• Job Title: LOGISTICS OFFICER 
• Country and Base of posting: YEMEN – SANA’A
• Reports hierarchically to: DEPUTY LOGISTICS COORDINATOR
• POSITION CATEGORY: CREATION (NEW)
• CONTRACT DURATION: 6 MONTHS UP TO JUNE 2026 (RENEWAL OF THE CONTRACT SUBJECT TO PERFORMANCE AND FUNDING AVAILABILITY)
• THIS RECRUITMENT IS SUBJECT TO FUND CONFIRMATION)
• ANNOUNCING DATE: NOVEMBER 19TH, 2025
• ANNOUNCEMENT CLOSING DATE: DECEMBER 03RD, 2025
• WORK STARTING DATE: ASAP

General information on the mission

PU-AMI’s Context & strategy:

Première Urgence - Aide Médicale Internationale (PU-AMI) is an international, non-profit, non-political, and non-religious humanitarian organization which aims to provide rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity. PU-AMI provides assistance to more than 6 million people throughout 24 countries, with more than 2,500 staff worldwide. PU-AMI adopts an integrated approach, to identify and understand the full array of the needs of the people affected by crises. This innovative approach is at the core of every PU-AMI-supported project, to better target and prioritize actions, stabilize and improve the situation of the most vulnerable groups. It allows the teams to take all aspects of a problem into account, to come up with an efficient combination of solutions, which will have a powerful and long-lasting impact on the affected populations. In this respect, the organization runs worldwide around 190 projects a year, most of which are focused on Health, Nutrition, Food Security, Water, Sanitation and Hygiene, Psychosocial Support, Education and Protection activities. PU-AMI is participating actively in clusters and sub-clusters (health; nutrition; food security and livelihoods; WaSH) and works closely with relevant government departments.

Job Description

Overall objective

The Logistics Officer Sanaa will work closely with others in all Logistics functions below under the direct supervision of the Sanaa Deputy Logistics Coordinator. S/he will provide effective, efficient, and timely Logistics support to program implementation activities in compliance with PU-AMI and donor processes, procedures, and regulations. In addition, the Logistics Officer will support the Deputy Logistics Coordinator in planning, execution, and monitoring of Logistics activities in Sanaa, support bases, and update in all Logistics activities.

Tasks and Responsabilités

• Human Resources: S/he will ensure effective management of the Drivers, Guards, potential Daily Workers, Gardener and Technicians. 
• Logistics Planning: S/He will support the Deputy Logistics Coordinator in Planning for Logistics activities to support programs. S/He will work within the set Logistics policies and procedures and ensure all programme needs are met on a timely manner.
• Supply chain Planning: S/He will support the Deputy Logistics Coordinator in the implementation of supply chain activities and plans to support program implementation and in planning (Procurement Planning, Warehousing Plans). 
• Procurement: S/He will assist the Deputy Logistics Coordinator in carrying out procurement activities and implementing procurement policies and procedures to ensure programme needs are met on a timely manner.
• Inventory Management: S/He will ensure proper management and control of all inventory in Sanaa premises, ensure proper and accurate records and implement inventory standard operating procedures in line with PU-AMI and donor Guidelines. 
• Fleet and Movement: S/He ensures a proper management and follow-up of the fleet of vehicles at Sanaa Level while ensuring proper planning and follow-up of movements within, around and from Sanaa to other bases. 
• Premises & Maintenance: S/He will ensure proper maintenance, follow-up and repair of premises in Sanaa in compliance with PU-AMI and donor Guidelines. 
• Security: The Logistics Officer will support the Deputy Logistics Coordinator in gathering, sharing and implementing Security Information and Rules within Sanaa Coordination Office.
• Reporting and Information Sharing: The Logistics Officer will ensure all relevant logistic information is shared with relevant departments in a timely manner, prepare and share monthy and annual reports in accordance with Logistics Requirements.

Specific Goals and Related Activities

1.    TEAM MANAGEMENT

• S/he ensures the direct supervision and the management of the Drivers, Guards, potential daily workers, Gardeners and technicians in Sanaa Coordination Office.
• S/he ensures that planned activities and objectives are achieved by his team and carry out their mid-term and final staff appraisals.
• S/he participates in the hiring process of staff under him/her (Drivers, Guards, Potential Daily Workers, gardeners and technicians) with support from the Deputy Logistics Coordinator and HR team.
• S/he ensures compliance with PU-AMI Internal Rules and Procedures at Sanaa level and ensures that procedures, processes (Fleet, Transport, Premises Management) are known and respected.
• S/he ensures onboarding of new staff under his docket and to the logistics department, briefing and inducting them to PU-AMI work, relevant tools and procedures, as well as proper understanding of PU-AMI policies with the support of the Deputy Logistics Coordinator.

2.    PROCUREMENT

• S/He shall be in charge of all procurement process under the supervision of the Deputy Logistics Coordinator and in compliance with PU-AMI procurement policies, thresholds, tools and forms.
• S/He ensures compliance with PU-AMI and donor policies in the procurement of program supplies and Equipment.
• Receive and review all Purchase Requests from all departments at Sanaa Level in consultation with the Deputy Logistics Coordinator.
• S/He ensures the tracking of all procurements and update of the Purchases Update databases
• S/He maintains database of all suppliers, service providers and contracts in the contract Follow up data base.
• S/He ensures execution of procurement contracts and that renewals are done in a timely manner.
• S/He assists the Deputy Logistics Coordinator in conducting procurement training sessions for staff (Logistics and Programmes). 
• S/He participates in tendering processes and ensures reasonable and appropriate lead-time for all program supplies.
• S/He supports the Deputy Logistics Coordinator in customs clearance processes by preparing and collecting related documents and purchase files, and liaising with the Clearing Agents to follow up on international shipments when required.
• S/He supports the Deputy Logistics Coordinator to ensure effectiveness, uniformity of supply chain processes and implementation of Supply Chain standard operating procedures.

S/He compiles supply chain monthly and annual reports and submit to the Deputy Logistics Coordinator for review and submission by the 5th of each month.

3.    LOGISTICS

• S/He ensures the proper planning, management and implementation of Logistics procedures at Sanaa level in liaison with the Deputy Logistics Coordinator.
• S/He ensures proper planning and organization of all transportation activities between Sanaa and Hodeidah as well as to and from other bases in Yemen and communicates effectively to ensure smooth operations.
• S/He ensures proper follow up on all Sanaa Logistics needs.
• S/He works closely with the Country level pharmacist to ensure proper handling and transportation of programme supplies and medical drugs from Sanaa to Hodeidah and to Sub-Bases.
• S/he works with others in Sanaa to ensure relevant paperwork and permits are obtained for movements and transportation of supplies and staff in coordination with the Deputy Logistics Coordinator and Access/Liaison Team.

4.    FLEET AND TRANSPORTATION

• S/He works with other departments and programme staff to ensure proper planning of movements for staff and supplies,
• S/He ensures monthly movement planning and cost-effective fleet sizing to meet Requirements and needs.
• S/He ensures proper follow-up of PU-AMI and Rental vehicles at Sanaa level, communicating in advance with Car Rental Company for fleet needs and addressing any challenges arising thereof (replacement vehicles, breakdowns, change of drivers, need for maintenance and repair). 
• S/He organizes the allocation and daily availability of vehicles for planned movements.
• S/He establishes and implements tools for vehicles follow-up (log books, technical check-ups) and ensures proper schedules and preventative maintenance of vehicles. 
• S/He calculates and checks the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the Deputy Logistics Coordinator. 
• S/He plans, elaborates and puts in place a follow up system and timetable for regular stock delivery for projects while ensuring Packing Lists and Waybills as well as Log Sheets are properly signed for any journeys made. 

S/He organizes and oversees loading and unloading of programme supplies in Sanaa premises. 

5.    MANAGEMENT OF POWER & EQUIPMENT:

• S/He follows up on the installation and the good working as well as maintenance of equipment in Sanaa Level (generators, solar panels and other energy sources).
• S/He trains staff and Guards on the operation of such equipment at Sanaa level and warehouses.
• S/He ensures regular preventative maintenance and undertake a monthly inventory of equipment.
• S/He ensures proper fuel management, issue and receipt as well as stock update (stocks, Fuel Vouchers, validations, etc)

6.    PREMISES REPAIRS, MAINTENANCE & MANAGEMENT:    -

• S/He carries out regular checks and inspection of Sanaa Office/Guest house and identify necessary repairs and maintenance.
• S/He identifies technicians to carry out the identified maintenance/repairs and contacts the Landlord for the major ones as per the lease agreement.
• S/He ensures all plumping work is carried out in time and that there is continuous supply of water for Sanaa Office and Guest House.
• S/He inspects regularly all electrical installations, identifies and sources for technicians to rectify those that need to be.
• S/He liaises with the Country Pharmacist to ensure all needed repairs and maintenance for the Pharmacy are carried out in time, and coordinates with the Landlord for the major ones as per the lease agreement.

S/He assists the Deputy Logistics Coordinator in following Up Lease Agreements for the Office/Guest house and the Central Pharmacy ensuring they are current and paid for promptly.

7.     SECURITY 

• S/He ensures that all premises and Vehicles at Sanaa level are properly equipped in compliance with PU-AMI security guidelines (hibernation kits, first aid kits and fire extinguishers).
• S/He ensures that all transportation means at Sanaa level are equipped and used in compliance with PU-AMI security guidelines.
• S/He supports the Deputy Logistics Coordinator with any security information gathered from operating movements and fleet.

S/He liaises with the Deputy Logistics Coordinator in mitigating risks associated with movements and fleet operations.

8.    REPORTING AND DISSEMINATION OF INFORMATION

• S/He is focal point for any logistics’ related issue at Sanaa in consultation with the Deputy Logistics Coordinator.
• S/He liaises with the Deputy Logistics Coordinator and Finance Department for any financial expenditures related to Logistics activities. 
• S/He ensures sharing of Driver and Guard Roster in consultation with the Deputy Logistics Coordinator.
• S/He ensures proper documentation and archiving of all Logistics activities, in compliance with PU-AMI procedures and donors’ guidelines and in consultation with the Deputy Logistics Coordinator.
• S/He shall keep reliable filing system for all goods received, services rendered and repairs done.
• S/He ensures proper and accurate preparation of Logistics Reports (PDB, fuel F-U, maintenance F-U, Equipment List, Sat Phone Credit F-U) and sharing with the Deputy Logistics Coordinator for Monthly Reporting.

Focus on 3 priority activities:

• Ensure proper follow up on repair and maintenance for Sanaa premises & power equipment.
• Provide effective support to Deputy Logistics Coordinator in managing supply chain, logistics, fleet, energy and security operations.
• Guarantee accurate implementation of PU-AMI documentation standards, tools, and templates, including both soft and hard archiving

Team Management

• Number of people to manage and their position (local staff / 8-10 people)
• Direct management: Drivers, Guards, potential Daily Workers, Gardener and Technicians
• In-Direct management: Warehouse Security Guards.

Required Personal Competencies : 

• Team spirit, flexible and positive attitude
• Independence, ability to take the initiative and strong sense of responsibility
• Good stress management skills, able to work under pressure and meet deadlines
• Advanced diplomacy and negotiation skills
• Organization and priority management
• Adaptability to changing priorities
• Sense of involvement 
• Trustworthiness, honesty transparency
• Commitment to humanitarian principles

Other

• Motivation to help people in need
• Conflict resolution and diplomacy experience
• Good communication and diplomacy skills to manage relationships