Job Title : Operation Assistant
Status: Full-time
Reports To:  Operation Officer
Location:  ADEN Main Office
Deadline: 11/08/2025

About us:

Mayar Foundation for Development is a non-governmental, non-profit organization licensed under No. 1019.It was established on December 12, 2012, by the Ministry of Social Affairs and Labor. Operating within the Republic of Yemen, the foundation specializes in youth capacity building and the development of distinguished community leaders who contribute to the advancement of society across various aspects of life. The foundation provides emergency relief, rehabilitation, and a range of developmental assistance. It also responds to the urgent needs of the population .Its main office is located in Aden Governorate – Al-Mansoura – Rimy .

Summary:

The Operations Assistant will support the efficient management of procurement, logistics, asset tracking, and maintenance activities to ensure smooth operational workflows. The role requires strong organizational skills, attention to detail, and the ability to coordinate with vendors and internal teams. 

Key Duties and Responsibilities:

1.    Procurement :

• Assist in sourcing, purchasing, and procuring goods and services in compliance with organizational policies. 
• Prepare purchase requests, quotations, and purchase orders. 
• Maintain procurement records and vendor databases. 
• Coordinate with suppliers to ensure timely delivery of goods/services. 
• Support bid evaluation and vendor selection processes. 

2.    Logistics :

• Assist in coordinating the transportation, storage, and distribution of goods. 
• Track shipments and ensure timely delivery to required locations. 
• Maintain logistics documentation (waybills, delivery notes, customs clearance, etc.). 
• Liaise with freight forwarders, transporters, and warehouse teams. 

3.    Asset Management 

• Maintain an up-to-date inventory of organizational assets (equipment, vehicles, furniture, etc.). 
• Conduct periodic asset verification and tagging. 
• Ensure proper issuance, return, and disposal of assets. 
• Prepare asset reports and update records in the asset management system. 

4.    Maintenance Coordination 

• Schedule and oversee maintenance of office equipment, vehicles, and facilities. 
• Liaise with service providers for repairs and preventive maintenance. 
• Maintain maintenance logs and service records. 
• Report major maintenance issues to the Operations Manager. 

5.    General Operations Support 

• Assist in office administration tasks as needed. 
• Maintain filing systems for procurement, logistics, and asset documents. 
• Support audits by providing necessary documentation. 
• Perform other duties as assigned by the supervisor. 

QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s degree in Business Administration, Engineering, Logistics, or equivalent experience.
• Minimum two years of experience in procurement, logistics, or operations support. 
• Excellent interpersonal, written and verbal communication skills.
• Ability to work under pressure and meet deadlines.
• Good negotiation and vendor management skills. 
• Ability to work independently and as part of a team.
• Familiarity with procurement regulations and asset management best practices.
• Proficiency in Microsoft Office (Excel, Word) and inventory/asset management software.