Tender for Procurement of Sports Materials and Equipment

Reference: YEM007/ UNITED BY SPORT / 1012526

Date: 28.08.2025

1.    About us

We are Helpcode Italia ETS, an international development - cooperation, independent, humanitarian and non-profit organization created in 1998, with headquarters in Genova - Italy. Since then, it has implemented a number of development and emergency projects to improve lives conditions of children and communities where they live in Europe, Africa and Asia.

2.    Introduction

This tender is issued for the procurement of various sports materials and equipment. Helpcode hereby invites qualified and licensed suppliers to submit sealed bids for the supply and delivery of Sports Materials and Equipment. The procurement will support ongoing sports-for- development programs in Yemen.

3.    Terms & Conditions

• Bidders must be registered entities with a proven track record in supplying sports equipment.
• Bids must be submitted in a sealed envelope, clearly marked with the tender reference number and addressed to the procurement committee.
• Bids must be submitted in a sealed envelope, clearly marked with the tender reference number and addressed to the procurement committee.
• Bids must remain valid up to the 31st of March 2026.
• All prices must be quoted in USD and should be inclusive of all taxes, duties, and delivery charges.
• The successful bidder must deliver the items to the specified location within 30 days after contract signing or receiving the purchase order.
• Payment will be made within 30 days of successful delivery and inspection of the items.
• Bids will be evaluated based on compliance with the technical specifications, price, delivery timeline, and the bidder's past performance.

4.    Instructions to Bidders

• Bidders must comply with international ethical sourcing standards (no child labor, no forced labor).
• All bids must be in English and include:
  • Copy of company registration/license
  • Tax registration certificate (if applicable)
  • Bank account details
  • Bank Guarantee: Vendors must provide a bank guarantee covering 3% of the tender cost, valid for one month.
  • Signed Bid Submission Form
  • Price quotation per item in USD (inclusive of delivery)
  • Signed declarations (no debarment, anti-corruption, conflict of interest)
  • References from previous contracts (Contact details / letters, ideally from UN/INGOs or local NGOs)

5.    Submission of Offers

The offer shall be submitted by one of the following methods:

• Online Submission: Fill out the online submission form via the following link: https://ee-eu.kobotoolbox.org/x/ndEo1QsD

Or

• In Person/by Courier: Delivered in one sealed envelope to the following address:
  Helpcode Italia – Aden Office, Khormakser, Abyan Coastal Road
  Next to Lotus Hotel, Bin Salman Building, 2nd Floor, Apartment No. 6

OR

NOTE:

• Multiple submissions will not be accepted.
• Late or incomplete offers will not be considered.

• Helpcode is not bound to accept the lowest bid and reserves the right to reject any or all offers without assigning any reason.
• Deadline for submission: September 25th 2025, at 16:00 hrs Yemen Time. Late bids will not be accepted.

6.   Evaluation Criteria

Bids will be evaluated on the basis of:

• Compliance with technical specifications
• Competitive price
• Delivery time
• Previous relevant experience
• Financial and legal standing