The Title :
Vehicle and driver rental services in different locations of Yemen under a 2-year Framework Agreement.

Polska Akcja Humanitarna, hereinafter PAH, known under the English translation Polish Humanitarian Action, with its registered office at Al. Solidarnosci 78a, Warsaw, Poland, entered into the National Court Register under KRS No. 136833, with a Country office in Yemen, Aden, hereinafter referred to as the Investor, plans to execute a tender for vehicle and driver rental services in different locations of Yemen under a 2-year framework agreement.
The aim of this procurement is to establish a Framework Agreement (FWA) with qualified service provider(s) to ensure the availability of vehicle and driver rental services across various governorates in Yemen. While PAH has operational offices in Aden and Marib, projects may also be implemented in other locations as determined by programmatic needs.
The winning tenderer(s) will be required to enter into a Framework Agreement (FWA) with PAH to provide the above-mentioned services. A framework agreement is a non-exclusive agreement with a single or multiple service providers that sets the terms, including pricing and service conditions, under which subsequent contracts (Purchase Orders) may be issued during the period of the agreement.
PAH, as the contracting authority, does not guarantee any specific volume of services under the FWA. All requests will be made based on the organization’s operational needs and available funding.
The FWA will set fixed prices for the initial period of 2 years, with the possibility of annual renewal for an additional 1 year.
Once the FWA is in place, PAH will issue Purchase Orders (POs) for each service request. Each PO will constitute an individual contract referring to the general conditions established in the FWA.
PAH reserves the right to award the framework agreement to one or more service providers to ensure full coverage of required locations.

1.    Conditions for Participation in Tender:

Only companies that meet the following conditions may participate in this tender:

a.    Those entitled to carry out business activities, in compliance with the legal rules and regulations of Yemen, and who possess the necessary permissions or licenses required to carry out their business activities;
b.    Those possessing the experience, knowledge and technical potential, as well as the personnel necessary to deliver the order;
c.    Those with their office in the territory of Yemen;
d.    Those whose financial and economic condition guarantees the delivery of the order;
e.    Partial bids, bids to be executed in a consortium or in a partnership between two or more entities are permitted, under the condition that none of these entities submits a separate bid for the independent execution of part or all of the contract under this announcement;
f.    Those not subject to exclusion from the tender procedure for the reasons set forth in the attached Tenderer’s Statement – Schedule 8;
g.    Payment terms will only be accepted through bank transfer;
h.    Bidder must accept that invoice settlement should be 30 days credit.

2.    Formal Criteria, Minimum Requirements and Selection Criteria (Qualitative Criteria):

Details in the attached Schedule 5 (contract notice)

3.    Requirements for Bid Submission:

3.1.    The bid should include comprehensive subject matter and should be drawn-up in accordance with the following terms and conditions:

a.    All required Tender Documents can be obtained by clicking on the below link 02/07/2025 to 16/07/2025.
b.    The bids of interested companies and all required Tender Documents to be delivered in the following ways:
Electronically to Tenders.yemen@pah.org.pl;  and in the subject field state: 

• -    PAH/Yemen/2025/04 tender - FWA Car rental. 
• -    Name of your firm with the title of the attachment.
• -    Number of emails that are sent e.g., 1 of 3, 2 of 3, 3 of 3.

c.    The deadline for submission is by 16th July 2025 by 4:00 PM local time
d.    The bid should be prepared on the form that it is obtained.
e.    The bid should be prepared in English language.
f.    The bid should state the gross amount in the USD currency.

Clarification and Query handling

PAH has taken care to be as clear as possible in the language and terms it has used in compiling this Contract Notice. PAH will not accept responsibility for any misunderstanding of this document or any others relating to this tender.

Requests for additional information or clarifications can be made up to 5 working days before the deadline, and no later.  Any queries about this Contract Notice should be addressed in writing to PAH via email to offers.yem@pah.org.pl and answers shall be collated and published online at https://tinyurl.com/FWAcarsrental in a timely manner.