Preliminary Job information 

• Job Title: IT & Logistics Assistant
• Duty Station: Yemen- Hodeidah
• Direct Reports to: Logistic Officer
• Matrix Reports to: Base Logistics Manager 
• Technical Link to: Country ICT Manager
• CONTRACT DURATION: 6 MONTHS UP TO JUNE 2026 (RENEWAL OF THE CONTRACT SUBJECT TO PERFORMANCE AND FUNDING AVAILABILITY) 
• THIS RECRUITMENT IS SUBJECTED TO FUNDS CONFIRMATION.
• ANNOUNCING DATE: NOVEMBER 17TH, 2025
• ANNOUNCEMENT CLOSING DATE: DECEMBER 1ST, 2025
• WORK STARTING DATE: ASAP

General Information about the Mission

PU-AMI’s Context & Strategy:

Première Urgence - Aide Médicale Internationale (PU-AMI) is an international, non-profit, non-political, and non-religious humanitarian organization which aims to provide rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity. PU-AMI provides assistance to more than 6 million people throughout 24 countries, with more than 2,500 staff worldwide. PU-AMI adopts an integrated approach, to identify and understand the full array of the needs of the people affected by crises. This innovative approach is at the core of every PU-AMI-supported projects, to better target and prioritize actions, stabilize and improve the situation of the most vulnerable groups. It allows the teams to take all aspects of a problem into account, to come up with an efficient combination of solutions, which will have a powerful and long-lasting impact on the affected populations. In this respect, the organization runs worldwide around 190 projects a year, most of which are focused on Health, Nutrition, Food Security, Water, Sanitation and Hygiene, Psychosocial Support, Education and Protection activities. PU-AMI is participating actively in clusters and sub-clusters (health; nutrition ; food security and livelihoods; WaSH) and works closely with relevant government departments.

Job Description 

Overall objective

The Hodeida IT & Logistics Assistant is responsible for supporting the Hodeida logistics department including ICT tasks under the direct supervision of the Hodeida Log Officer to ensure the smooth implementation of the program’s activities on a timely and good quality basis and in compliance with PU-AMI procedures and donors’ guidelines. S/he will provide effective, efficient, and timely Logistics & IT support to programme implementation activities; S/he will support all the departments at the Hodeida base with general logistics services, including its IT activities, IT equipment maintenance, storing, procurement and inventory.

Tasks and Responsibilities

• Supply chain: He/She ensures the good management and documentation of all the supply chain activities at the Hodeida office level in order to provide the means for programs’ implementation on a timely and good quality basis, and in compliance with PU-AMI procedures and donors’ guidelines.
• Assets and premises: He/She ensures the good management and of all the equipment/ equipmnet storage/tracking and premises functionality at the Hodeida office level in compliance with PU-AMI procedures and donors’ guidelines.
• IT: S/He will ensure, with support from the Country ICT Manager, proper sizing, management, and maintenance of all IT equipment at the base level.
• Security: He/She supports the Log Team in security plans implementation.
• Coordination, reporting, and dissemination of information: He /She ensures that all reporting tools are used, and information compiled and disseminated accordingly.
• Fleet and movement: He/She ensures proper management and follow-up of the vehicles fleet at base level and proper planning and follow-up of movement within Hodeida governorate, and between Hodeida and Raymah, Hajjah governorates.

Specific Goals and Related Activities

1.    TEAM MANAGEMENT

Under the direct supervision, and delegation of Logistic Officer:

• He/She ensures the direct supervision and the management of the Hodeida drivers, guards, and daily workers.
• He/She ensures compliance with PU-AMI Internal Rules and Procedures at a base level. He/she makes sure that procedures and processes (Vehicle rental, compound access, etc.) are known and respected.

2.    SUPPLY CHAIN MANAGEMENT

• He/She ensures that the supply chain is efficient and well working at a base level.
• He/She ensures that all the procurement activities which he/she is involved in are implemented in compliance with PU-AMI procurement procedures, thresholds, forms, tools and donors’ guidelines and are properly documented.
• He/She supports the organization of all transportation means at the Hodeida office level, notably by prioritizing the requests on a weekly basis and implementing a proper follow-up of their use.

3.    ASSETS AND PREMISES MANAGEMENT

• He/She ensures that all the assets allocated to Hodeida Office are properly identified and registered in compliance with PU-AMI procedures and donors’ guidelines.
• He/She ensures the good use and maintenance of all assets at the base level in compliance with PU-AMI procedures and following manufacturers’ user manuals or internal user manuals if necessary.
• He/She ensures proper maintenance of all the premises at the base level.
• He/She ensures that all the energy means necessary at the base level are available and are managed in compliance with PU-AMI procedures.

4.    INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) (Under the Technical Supervision of Country ICT Manager)

• S/He will ensure installation, configuration, follow-up, and maintenance of Laptops, Desktops, MS Windows, MS Office, Outlook accounts, anti-virus, and other custom software.
• S/He will make suggestions on network hardware requirements, software upgrades, and improvements
• S/he will proactively work with the Country ICT Manager to create and maintain an effective inventory of IT and communication equipment at the base level and field.
• S/He will assist the Country ICT Manager in sizing the IT equipment fleet in the best way to ensure the best working conditions for all PU-AMI employees in Hodeida.
• S/He will assist and follow up on data storage in SharePoint for all users, ensure data integrity and accessibility for users.
• S/He will be implementing backup solutions to regularly back up data stored on servers and developing disaster recovery plans to ensure business continuity in the event of server failures, data loss, or other disasters
• S/He will ensure that all surveillance camera systems are functional, adequately covering necessary areas, and that footage is stored securely for review when needed.
• S/He will ensure timely and regular maintenance and update of software office network and hardware at the base level
• S/He works with the Country ICT Manager to manage all mobile phones at base level, request new phones and SIM cards when needed and follow up on Credit limits, update contact list, and share every month with the Country ICT Manager.
• S/He will coordinate the timely repair of equipment under warranty by the supplier.
• S/He will update and follow up on the Base Equipment list and prepare and install the log tags on the equipment.
• S/He will update and follow up with the focal point in the field for any new equipment and update the database.
• S/He will prepare and archive Staff Asset Forms for each piece of equipment allocated to staff, archive, ensure signature and update of the database, and ensure proper storage of redundant and inactive IT Equipment.
• S/He will update and follow up on the Base accessories list and share every month with the Country ICT Manager.
• S/He regularly provides reports on system performance, usage statistics, and incidents to the Country ICT Officer.
• S/He will perform network monitoring and alerting for any problems and root cause analysis.
• S/He Continuously monitors and manages the Internet and firewall to ensure optimal performance and security posture.
• S/He will add Internet users and monitor Internet consumption in the firewall.

5.    SECURITY 

• He/She ensures that all premises and vehicles at the base level are properly equipped in compliance with PU-AMI security guidelines (hibernation kits, first aid kits, and extinguishers mainly, saferoom preparation).

6.    COORDINATION, REPORTING, AND DISSEMINATION OF INFORMATION (WHERE DELAGATED BY THE DIRECT MANAGER)

• He/She plays a focal point role for Program Department at the base level for any logistics related issue.
• He/She liaises with finance Department to better organize logistics Department finance needs.
• He/She supports the proper dissemination and archiving of all Hodeida Logistics Department documents, in compliance with PU-AMI procedures and donors’ guidelines.
• He/She supports the preparation of the monthly logistics report of Hodeida Office at the beginning of each following month before sharing it by Logistics Manager with the Coordination.

7.    FLEET AND MOVEMENT

• He/She ensures proper planning of the movement (movement plan drafting and sharing for validation) with a cost-effective and efficient way to plan the vehicles fleet size, and then a follow-up of movement matching with the validated movement plan.
• He/She ensures a proper follow-up of PU-AMI vehicles and all-inclusive rental vehicles at the base level, by communicating in advance with the car rental provider, and reporting any need as soon as possible (new vehicle, change of vehicle, change of driver, need of maintenance/repair, etc.) 
• He/She supports following the vehicles’ permits process required with the authorities in Hodeida in coordination with Access Team.
• Team Management

Number of people to manage and their position (local staff)

• Direct management: none (only on/off potential daily workers)

Required Personal Characteristics (fitting into the team, suitability for the job and assignment) 

• Strong work ethic, to be committed and disciplined within a very busy working environment 
• Autonomy, initiative and sense of responsibility 
• Good resistance to stress 
• Sense of diplomacy and negotiation 
• Good analytical and judgmental skills 
• Organization and management of priorities 
• Adaptability to changing priorities 
• Pragmatism, objectivity and perspective 
• Strength of proposals 
• Sense of commitment and ethics 
• Reliability and discipline 
• Ability to delegate and supervise the work of a multidisciplinary team