Preliminary job information

• Job Title: MEAL ASSISTANT
• Country and Base of posting: Based in Hajjah and/ or Hodeidah according to operational needs
• Directly Reports to: MEAL Officer
• Direct Functional management: NA
• Contract duration: 7 MONTHS UP TO JUNE 2026 (RENEWAL OF THE CONTRACT SUBJECT TO PERFORMANCE AND FUNDING AVAILABILITY) 
• THIS RECRUITMENT IS SUBJECTED TO FUNDS CONFIRMATION
• ANNOUNCING DATE: NOVEMBER 17TH, 2025
• ANNOUNCEMENT CLOSING DATE: DECEMBER 1ST, 2025
• WORK STARTING DATE:  ASAP

General information on the mission

PU-AMI’s Context & strategy:

Première Urgence - Aide Médicale Internationale (PU-AMI) is an international, non-profit, non-political, and non-religious humanitarian organization which aims to provide rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity. PU-AMI provides assistance to more than 6 million people throughout 24 countries, with more than 2,500 staff worldwide. PU-AMI adopts an integrated approach, to identify and understand the full array of the needs of the people affected by crises. This innovative approach is at the core of every PU-AMI-supported projects, to better target and prioritize actions, stabilize and improve the situation of the most vulnerable groups. It allows the teams to take all aspects of a problem into account, to come up with an efficient combination of solutions, which will have a powerful and long-lasting impact on the affected populations. In this respect, the organization runs worldwide around 190 projects a year, most of which are focused on Health, Nutrition, Food Security, Water, Sanitation and Hygiene, Psychosocial Support, Education and Protection activities. PU-AMI is participating actively in clusters and sub-clusters (health; nutrition ; food security and livelihoods; WaSH) and works closely with relevant government departments.

Job Description

Overall objective

Under the direct supervision of the line manager (MEAL officer), the Monitoring, Evaluation, Accountability, and Learning MEAL Assistant provide full support in data collection, data cleaning and review, monitoring visits, assistance in establishing and maintaining an efficient feedback and complaint mechanism, carrying out routine MEAL tasks, ensuring proper documentation and archiving within the MEAL department.

Expected outcomes 

• Regular and high-quality field monitoring visits are conducted in all supported health facilities, ensuring data accuracy, service quality, and accountability to beneficiaries.
• Support the MEAL officer in implementing the Monitoring and Evaluation activities ensuring clear and complete data collection, data cleaning and review.
• Assistance in establishing and maintaining an efficient feedback and complaint mechanism.
• Archive paper, electronic data and reports and making them available to the teams, on request

Specific Goals and Related Activities

1.1    Field Monitoring and Data Collection

• Conduct frequent field monitoring visits to supported health facilities and project sites to verify the implementation and quality of activities.
• Use standard MEAL monitoring checklists to assess adherence to project indicators, protocols, and quality benchmarks.
• Observe service delivery processes (consultations, screenings, referrals, awareness sessions) and provide feedback to the MEAL Officer.
• Verify that Sources of Verification (SoVs) such as registers, attendance sheets, and distribution lists are properly filled, stamped, and signed.
• Identify gaps, challenges, and best practices during visits and share findings with the MEAL and program teams.
• Conduct spot checks and data verification at health facility level to ensure reported data reflects field reality.
• Support post-distribution monitoring (PDM), Post action surveys within health facilities and communities.
• Maintain an updated schedule of monitoring visits, reports, and follow-up actions.

3.2. Data Management and Reporting

• Support data collection, entry, cleaning, and analysis of health and Nutrition -related indicators in the PMT.
• Cross-check data from health facility reports and ensure consistency between field tools and databases.
• Prepare and submit weekly and monthly monitoring reports summarizing findings, recommendations, and action points.
• Contribute to the development and updating of indicator tracking tools and MEAL dashboards.
• Coordinate with field teams to ensure completeness and accuracy of data collected from all sites.

3.3. Accountability and Feedback Mechanism

• Support the establishment and maintenance of Feedback and Complaint Response Mechanisms (FCRM) at the health facility and community levels.
• Ensure complaint boxes and visibility materials are in place and maintained at health facilities.
• Record feedback and complaints received via boxes, or in person, ensuring confidentiality and proper referral.
• Follow up on feedback cases with relevant departments and ensure timely closure.
• Raise awareness among beneficiaries and health facility staff about available feedback channels and their purpose.

3.4. Archiving, Documentation, and Learning

• Maintain accurate and organized filing systems (both paper and electronic) for MEAL forms, SoVs, and reports.
• Ensure all monitoring checklists, feedback forms, and data collection tools are properly archived.
• Support lessons-learned exercises and documentation of success stories or field observations.
• Assist in compiling MEAL reports, presentations, and learning materials for internal sharing.

GENERAL ORGANIZATION OF THE WORK

HIERARCHICAL LINK

• DIRECT MANAGEMENT: NA
• INDIRECT MANAGEMENT: NA
• DIRECTLY REPORTS TO: MEAL OFFICER
• INDIRECTLY REPORTS TO: DEPUTY FIELD COORDINATOR, FIELD COORDINATOR, MEAL MANAGER

Required Personal Characteristics (fitting into the team, suitability for the job and assignment)

• Adaptability, practical sense and resourceful
• Organization, rigor and respect of deadlines
• Ability to remain calm and level-headed
• General ability to resist stress and in unstable circumstances particularly
• Great ability to listen 
• Good communication skills
• Demonstrate highest level of ethical behavior
• Display hight commitment to confidentiality of sensitive information.