Position: Procurement & Logistic Assistant
Position Type: Full time
Duty Station: Taiz  - (Restoring Lives Project)
Duration of Contract: 8 months / The cost of work is lump-sum, non-incapable and the employee liability does not end except with the closure of the project.
Supervision: Direct supervision of the Project Manager
Deadline: 17/01/2026

I.    Background

The Humanitarian Development Program (HDP) is a nonprofit and independent NGO in Yemen .It focuses on improving the quality of Yemeni people’s life through well-planned and comprehensive projects in WASH, education, Food security & livelihood Shelter, CCCM, Protection  ,health and related activities that strengthen underserved communities in all parts of Yemen with the flexibility to respond rapidly to emergencies.
HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people. Humanitarian Development Program (HDP) places human dignity at the center of its relief and development work. At the heart of the Program’s efforts to impact poverty and social justice. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. HDP defines the program’s commitment to the protection from sexual exploitation and abuse (PSEA) of vulnerable adults, involving HDP Employees and Related Personnel. In recognition of the special vulnerability of children, also HDP affirms commitment to the welfare and protection from sexual exploitation and all forms of abuse of children, involving HDP employees and related personnel.
Procurement & Logistic Assistant will Mainly be responsible for implementing and evaluating all supply chains' logistical activities and procedures of the project in the planned time.

Summary of the Project

The Restoring Lives project aims to enhance the well-being, dignity, and inclusion of landmine survivors in Taiz Governorate through integrated physical rehabilitation, psychosocial support, and socio-economic empowerment. 

Duties and Responsibilities

Under the direct supervision of Project Manager , the Procurement & Logistic Assistant, will undertake the following tasks:

• Carry out periodically local market surveys to ensure a full knowledge of availability and price of local items.
• Assist in the preparation and advertising of tender documents at approved sites.
• Review purchase Requests (PR) and ensure that they are approved by the addressees before you start purchasing procedures.
• Open a registry of all incoming PRs to logistics department and establish a tracking file for easy search about their outcomes.
• Handle all project and operational requests PR, PO, contract, and Payment voucher with proper tracking.
• Support procurement project and operational activities, (e.g., issue tenders, evaluate offers and negotiate/award contracts), following logistics manual .
• Communicate with budget holders and requesters on approvals and clarifications on their Purchase request .
• Ensure that all orders are tracked from point of planning and request through to final receipt.
• Control the inbox for the reception of physical quotations in the office; sort them out by RFQs reference for actions.
• Participate as facilitator in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of Suppliers contain all the facts and information required to justify the recommendations made in the report.
• Follow up on the project's car traffic.
• Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to technical specifications and quantities.
• Prepare and submit to Finance Department all payment requests related to Utility Bills, Internet Bills, Landlines Bills, and others, before end of the closure of the month.
• Monitor and supply office supplies and cleaning materials when needed.
• Update trackers and prepare monthly, procurement reports.
• Archive all transactions for purchases and save them in a safe place by making a paper and other electronic copy.
• Perform any other tasks assigned by the direct manager.
• إجراء مسوحات دورية للسوق المحلية للتأكد من المعرفة الكاملة بتوفر السلع المحلية وأسعارها.
• المساعدة في إعداد وثائق العطاءات والإعلان عنها في المواقع المعتمدة.
• مراجعة طلبات الشراء والتأكد من الموافقة عليه و اعتماده قبل البدء في إجراءات الشراء.
• فتح سجل لجميع طلبات الشراء الواردة إلى قسم الخدمات اللوجستية و إنشاء ملف تتبع لسهولة البحث عن نتائجها.
• التعامل مع جميع طلبات المشروع وطلب الشراء والعقد وقسيمة الدفع مع التتبع المناسب.
• دعم مشتريات المشروع والأنشطة التشغيلية (على سبيل المثال، إصدار العطاءات وتقييم العروض والتفاوض مع الموردين /منح العقود)، واتباع دليل الخدمات اللوجستية .
• التواصل مع أصحاب الميزانية ومقدمي الطلبات بشأن الموافقات والتوضيحات بشأن طلبات الشراء  الخاصة بهم.
• التأكد من متابعة جميع الطلبات من نقطة التخطيط والطلب وحتى الاستلام النهائي.
• التحكم في صندوق الوارد لاستقبال عروض الأسعار في المكتب؛ وفرزها حسب مرجع طلبات عروض الأسعار للإجراءات.
• المشاركة كميسر في تقييم العطاءات والمقترحات والتأكد من أن تقرير تقييم العطاءات والتقييم الفني ومحاضر المفاوضات والعقد المتفاوض عليه في اختيار الموردين يحتوي على جميع الحقائق والمعلومات المطلوبة لتبرير التوصيات الواردة في التقرير.
• متابعة حركة السيارات في المشروع.
• المشاركة في التحقق المشترك من السلع والمعدات المشتراة والتأكد من مطابقة الأصناف للمواصفات والكميات الفنية.
• إعداد وتقديم جميع طلبات الدفع المتعلقة بفواتير المعاملات وفواتير الإنترنت وفواتير الخطوط الأرضية وغيرها إلى الإدارة المالية، قبل نهاية الشهر.
• مراقبة وتوريد اللوازم المكتبية ومواد التنظيف عند الحاجة.
• تحديث نموذج التتبع وإعداد تقارير المشتريات الشهرية.
• أرشفة جميع المعاملات الخاصة بالمشتريات وحفظها في مكان آمن عن طريق عمل نسخة ورقية وإلكترونية أخرى.
• تنفيذ أي مهام أخرى يكلفك بها المدير المباشر.

Core Competencies:  

• Demonstrates integrity by modeling the HDP’s values and ethical standards.
• Promotes the vision, mission, and strategic goals of HDP.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Treats all people fairly without favoritism.
• Functional Competencies:
• Ability to frequently travel and work in hardship and non-accompanied locations.
• Analytical Thinking.
• Strong understanding of supply chain operations, inventory management.
• Excellent organizational and leadership skills, with the ability to effectively manage teams and coordinate multiple tasks.
• Flexibility and ability to work in busy environment.
• Attention to detail and ability to follow up on tasks to completion.

II.    Education and Experience

• A university degree in management, accounting, or related field.
• Minimum 3 years work experience with NGOs in supply chain management, good knowledge of purchasing systems and knowledge of donor regulations and Tender and Bidding Yemeni Law.
• Computer skills in both Arabic and English Languages.
• Good knowledge of written and spoken English.